The St. Cecilia Parish Athletic Program is designed to be representative of the Christian values in life. As Christians, we are constantly challenged to better ourselves. In team sports, we strive for improvement both as individuals and as a group. The development of Christian values is the primary focus of the St. Cecilia Parish Athletic Program. Athletic participation is one arena in which coaches, athletic directors, officials, student-athletes and spectators should strive to manifest and exemplify the ideals of Christian life.

The St. Cecilia Parish Athletic Program is based on Positive Coaching principles and designed to provide a high-quality experience to every athlete. A high-quality experience is one in which every athlete:

Is coached using the principles of Positive Coaching
Has fun playing the
Feels like an important part of the team regardless of performance
Learns "life lessons" that have value beyond the playing field
Learns the skill, tactics and strategies of the game and improves as a player
Maintains good health through physical exercise
Appreciates physical fitness
Develops healthy social interests
Develops sportsmanship and teamwork
Learns to grow in the social qualities of courage, initiative, honesty, cooperation, self-confidence, and loyalty
Learns an appreciation of rules and performance in regards to rules
Plays on their own level of competition and is able to recognize and to accept this level
Accepts defeat knowing that they tried their best
Enables non-team members to give support through attendance as a cheering section
Promotes and encourages the development of Christian values (character) through interaction with peers
Develops the concept of community through the participation in team sports
Strongly promotes or commits to participation in CYO youth sponsored activities as their first and foremost priority if/when competing in additional athletics or other outside organizations

Families provide the foundation for the St. Cecilia Parish Athletic Program. The family provides the basis of Christian life and is one of the first experiences of the community for the growing Christian. The concepts of "team spirit and sportsmanship" cannot be over-valued, for it is in these ideals that meaningful participation in a community is possible for the child. Any family that has an issue with the program should feel free to approach the Athletic Directors or the Athletic Board members to discuss. The program depends on this family involvement to succeed.

The St. Cecilia Parish Athletic Program has a responsibility to each of its participants (coaches, players, officials and spectators) to provide the best possible atmosphere of competition. Such competition should not be based solely in terms of winning and losing, but rather in terms of improvement, enjoyment, and building self-confidence. In order to accomplish these goals, the participants must become gracious winners and losers, understanding that team participation and goals are more important than individual performance. The concept of team participation allows the athletes to experience individual growth while encouraging growth of their teammates, peers, friends, and competitors.

Athletic activity plays an important part in the growth and development of children. Team sports' competitive contests and special outdoor activities are opportunities to keep the body fit and the mind clear. For these reasons, the St Cecilia Parish Athletic Program encourages the participation of all children, not merely the skilled athletes. In order to encourage wide participation and to foster Christian attitudes, the St Cecilia Parish Athletic Program is built on a strong foundation of dedicated volunteer coaches and children open to learning and playing.

2.0 Organization and Roles

2.1 Athletic Board

2.1.1 Athletic Board Functions

The Athletic Board assists and supports the Athletic Directors in establishing and conducting a successful athletic program. The voting members of the board are the interested and active parent volunteer members or parish community volunteer members. The board should also include, as non-voting members, the athletic directors and the pastor (or his delegate). The board will provide monthly updates, in writing (meeting minutes), to the pastor and school principal.

Suggested functions of the Athletic Board include:

Establishing the philosophy and policies of the Athletic Program
Assisting with the management, inventory and purchase of necessary equipment
Planning, implementing and supporting fund-raising activities (e.g. gift wrap and jog-a-thon)
Supporting sponsored athletic tournaments
Selecting and recruiting of Athletic Directors. Each Athletic Director is selected by a committee of members from the Athletic Board. The committee presents their recommendation to the Pastor for final approval and hiring
Assisting the Athletic Directors with the preseason coaches meetings and postseason awards nights
Giving assistance and support to the Athletic Directors, coaches, families and athletes
Assisting with dispute resolutions in accordance with the grievance procedure process as described in Section 6.0
A board member is to be assigned/approved by the board as a liaison to each sport during the year – boys' soccer, boys' basketball, boys' baseball, girls' volleyball, girls' soccer, girls' basketball, boys' & girls' track – to coordinate with the Athletic Director and insure the following:

Communications of tryouts on a timely basis; notices to be sent to the parish community including the school and the CCF program by using the School Newsletter Vehicle, the Parish Bulletin, and Announcements in the CCF classes; advance notification is important as well as multiple communications
Participation of evaluators/raters in team selection of players consistent with policy as stated in section 3.0
Coach selection to include consideration of all interested applicants and communication with these applicants regarding assignment decisions, consistent with policy as stated in section 2.2.2
Communications of CYO information to appropriate parties, including the board members
Coaches evaluations distributed during the last week of games of regular season, collection, organization, and any tabulation of the responses, and communication of results to the Athletic Director and the Athletic Board at the next regular board meeting
The selection of any all-star or achievement team members
Advising and providing status and recommendations regarding the budget and registration fees

When requested by an Athletic Director, act as objective observers during team selection process. The role of objective observer is to provide the athletic director with another unbiased opinion during the team selection process. The final decision on player team assignments shall be made by the athletic directors. Objective observers will not have a son or daughter participating in the class for which the tryout is being held

Help conduct the following meetings:

Annual parent address of grades 3-8 at an existing school meeting, informing them of procedures and policies that govern the St. Cecilia Athletic Program;
Annual end-of-year meeting with 2^nd grade parents to remind them that in the fall the athletic program will operate differently than the K-2 experience – coach selection and team selection processes.

Act as points of contact for parents needing information and clarification regarding the athletic program

2.1.2 Athletic Board Code of Conduct

Standards for Athletic Board members' behavior include:

All correspondence and letters, meeting minutes, board discussions, dealings with other organizations, results of coaches and athletic director surveys shall at all times remain confidential
All e-mails between board members, pastor and principal shall be treated as confidential and shall not be forwarded to others with out approval of a majority of the board or as directed by a majority of the board
Planning for fundraising events (i.e. jog-a-thon, gift wrap sale), sport's award night, coach's dinner, Athletic Board mass and tournaments are not confidential and can be discussed with anyone
Parent's complaints given directly to board members shall be treated as confidential. Board members can admit they are aware of disciplinary situations but must state they are not at liberty to discuss the particulars of the situation. Board members should not voice any opinion regarding complaints or issues at any time. Board members upon hearing complaints shall request any complaint be provided in written form and delivered to school attention, Athletic Board Chair. In addition, board members are required to report complaints, whether or not in written form, to the Athletic Director or Athletic Board President for potential investigation, either at the next board meeting, as an agenda item, or if warranted, by notifying the Athletic Director or Athletic Board President immediately by phone, voicemail, email, or in person
Results of student and parent surveys are confidential

2.1.3 Penalties for Violations of Code of Conduct:

Failure of Athletic Board members to maintain confidentiality on items identified above shall result in being suspended from active participation until a full investigation can be performed. If investigation reveals that a board member did violate the code of conduct, that board member will be asked to resign.

2.2 Athletic Directors (Girls and/or Boys)

2.2.1 Athletic Director Duties

Athletic Directors are responsible for:

The overall conduct of the Athletic Program. She/He is responsible to the pastor and the Athletic Board
Receiving information from the CYO Office and are responsible for the dissemination of this information to the appropriate parties. Athletic directors are required to attend the CYO's athletic director meeting at the beginning of each year. At the annual meeting the athletic directors will receive CYO rules and guidelines for that year. Athletic Directors shall be knowledgeable of the CYO Bylaws and the league constitution and rules; ensuring that the philosophy of the CYO program is followed
Recruiting and assigning qualified coaches for all teams; providing coaches with workshop and clinic information available in the Bay Area to help improve their coaching skills; ensuring that the coaches are informed and prepared for each sport season; coaches should be high school aged or older
Conducting an informational meeting for all coaches at the beginning of the year
Discussing league (i.e. CYO, Parish, Park & Rec.) rules, rule changes and league information
Maintaining St Cecilia's coaching philosophy
Coordinating with the rectory administrative manager to verify that all coaches are in compliance with league and Archdiocese of San Francisco requirements (i.e. fingerprinting, Shield the Vulnerable); and that records are kept on file at the rectory
Submitting player rosters to all leagues in a timely manner
Represent the parish at league meetings (or sending a representative) and contributing to league activities
Organizing the Athletic Program and support functions including:
Arranging for registration of team players; distributing registration materials; setting time and location for registration
Acquiring and maintaining equipment and uniforms
Scheduling practice facilities including field reservations (i.e. SF Park and Recreation Dept and City College of San Francisco); usage of the Durocher Pavilion will be reviewed with pastor or his delegate prior to the beginning of each season (preferably at the end of the previous school year)
Working with the counterpart Athletic Director to ensure the efficiency and quality of both the boys and girls programs
Determining eligibility of each player for each sport; being certain that all players are eligible to participate
Checking with the parish and school calendars to avoid schedule conflicts; working with parish leaders to avoid conflict with other parish programs to promote the Athletic Program in the parish
When deemed appropriate, reviewing coach's evaluations with coaches
Directing the selection of teams and monitoring the team selection process
Collecting athletic fees from parents prior to player participating on athletic teams
Monitoring the Durocher Pavilion during its use for St Cecilia and athletic events
Communicating tryouts in a timely basis; notices to be sent to the parish community including the school and the CCF program by using the School Newsletter Vehicle, the Parish Bulletin, and Announcements in the CCF classes; advance notification is important as well as multiple communications
Ensuring participation of evaluators/raters in team selection of players consistent with policy as stated in section 3.0
Determining Coach eligibility to include consideration of all interested applicants and communication with these applicants regarding eligibility decisions, consistent with policy as stated in section 2.2.2
Monitoring the selection of any all-star or achievement team member from a St. Cecilia team using the following manner: 1) The team coach will nominate an athlete, and his or her vote will be given a 33.3% weighting towards selection; 2) The team members will nominate an athlete, stating reasons why this athlete should be considered, and the winning student of the team-member vote will be given a 33.3% weighting towards selection; and 3) The appropriate athletic director will nominate an athlete, and his or her nomination will be given a 33.3% weighting towards selection. The student-athlete with the most votes from this process will be selected as the all-star team member or achievement team member. In the event a St. Cecilia coach is to be the coach of the all-star or achievement team and is invited by the league to bring his or her son or daughter to play in the game, this will be disclosed to all team members in advance.

2.2.2 Selection of Coaches by Athletic Directors

The St. Cecilia Athletic Board encourages parent participation in the Athletic Program, believing that the St Cecilia parents have the greatest interest in the education of our student-athletes. The Athletic Directors strive to identify qualified parents of our student athletes who are willing to coach. While the Athletic Board recognizes that our Athletic Program can not totally rely on parent coaches, the Athletic Board believes that parents should be given a preference in those instances in which parents and non-parents have expressed an interest in coaching one of our athletic teams. In those instances in which a parent is not available to accept primary coaching responsibilities, participation by a parent of a student athlete in a secondary role is encouraged. In all instances which a college or high school aged person will act as a primary coach for any of our athletic teams, the applicable Athletic Director will make every effort to elicit the assistance of a parent of a student-athlete in acting in a secondary role. If the Athletic Director is unable to elicit the assistance of a parent in those instances in which a high school age or college aged person will act as the primary coach, the applicable Athletic Director should exercise a greater degree of oversight in the supervision of this team as well as assignment of a mentor to assure proper handling of our student athletes.

Prospective coaches shall fill out an application form that will be kept on file in the Athletic Department (see Coach Application Form).

2.2.3 Athletic Director's Assignment of Coaches

The St. Cecilia Athletic Program recognizes that for grade levels 4 through 8, competitive top teams will be selected. The athletic director will determine the eligibility or ineligibility of applicants to coach the top team and to coach teams at the other various levels.

The criteria for determining the eligibility of a coach for the top team, and for the other various teams, is that 1) The coach demonstrates the ability to coach in a competitive league (or to coach at the estimated competitive level for the lower teams) and 2) The coach is committed to being a “Double-Goal” coach. The athletic director will use the coaching application form, and any previous coaching evaluation forms submitted, to determine a coach's qualifications for coaching in a competitive league, or to coach at the estimated competitive level for the lower teams.

In the event more than one coach has requested being assigned to the same team, the assignment will be given to the coach whose child ranked highest among children of coaches requesting to coach that team, unless the Athletic Director declares that that parent is unqualified to coach a team at that playing level. If this declaration is made, the assignment would be given to the coach whose child ranked next highest, and so on. Coaching assignments are not made in advance of the tryouts because of the nature of assignment of coaches based on the parent of the highest ranked student athlete. If a parent is to coach a team and is not eligible to coach the team his/her child has been assigned to by the rankings, his/her child may be moved down to the team his/her parent will be coaching, and that the vacancy created in the roster will be filled by the next highest ranked player in the student rankings. This movement of the child to the team coached by his/her parent will be unquestioned by any party including other coaches. The only exception to moving the student athlete down to the team to be coached by his/her parent will be if the family involved declares the student athlete is to stay on the team for which the student was originally designated, and that the parent will coach a team without his/her child on that team.

Any dispute or grievance arising from this assignment decision must be handled in accordance with the athletic program grievance procedures as stated in section 6.0. Any party filing a grievance should recognize that time would be of the essence in this situation.

2.3 Coaches

2.3.1 Double-Goal Coaches Guidelines

The St. Cecilia Athletic Program has adopted the “Double Goal” Coach philosophy. A “Double-Goal” Coach wants to win but has a second goal to help develop positive character traits that help players be successful in life. Winning is important, but the goal of helping players learn "life lessons" is more important. A “Double-Goal” Coach puts players first." The St Cecilia Athletic Program wants every St Cecilia coach to strive to be a "Double-Goal" coach.

2.3.2 Double-Goal Coach Mental Model

"The job description of a “Double-Goal” Coach includes three major elements:

1. Redefining "winner"

2. Filling Players Emotional Tanks

3. Honoring the Game

2.3.2.1 Redefining "Winner"

“Double Goal” Coaches help players redefine what it means to be a winner through a mastery, rather than a scoreboard, orientation. They see victory as a by-product of the pursuit of excellence. They focus on effort rather than outcome and on learning rather than comparison to others. They recognize that mistakes are an inevitable part of learning, and foster an environment in which players don't fear making mistakes. They teach players that a key to success is how one responds to mistakes. They set standards of continuous improvement for self and players. They encourage players, whatever their level of ability, to strive to become the best players, and people, they can be. They teach players that a winner is someone who makes maximum effort, continues to learn and improve, and doesn't let mistakes (or fear of mistakes) stop him or her.

2.3.2.2 Filling Players Emotional Tanks

“Double Goal” Coaches are positive motivators who refuse to motivate through fear, intimidation or shame. They recognize that every player has an "Emotional Tank", like the gas tank of a car. Just as a car with an empty gas tank can't go very far, players with an empty emotional tank don't have the energy to do their best.

“Double Goal” Coaches understand that compliments, praise and positive recognition fill Emotional Tanks. They understand the importance of giving truthful and specific feedback. When correction is necessary, “Double Goal” Coaches communicate criticism to players in ways that don't undermine their sense of self-worth. “Double Goal” Coaches strive to achieve a 5:1 "Magic Ratio" of praise to correction, recognizing that this allows players to better hear criticisms.

“Double Goal” Coaches establish order and maintains discipline in a positive manner. They listen to players and involve them in decisions that affect the team. They work to remain positive even when things aren't going well. They recognize that it is often when things go wrong that a coach can have the most lasting impact and teach the most important lessons. Even in adversity, they refuse to demean themselves, their players, or the environment.

2.3.2.3 Honoring the Game

“Double Goal” Coaches love their sport and uphold the spirit, as well as the letter, of its rules. They respect opponents, recognizing that a worthy opponent will push their athletes to do their best. They understand the important role that officials play and show them respect even when they disagree with their calls. They encourage players to make a commitment to each other, and to encourage one another on and off the field. They live up to their own standards, regardless what others do, and demonstrate integrity.

2.3.3 Additional Coaching Guidelines

In addition to “Double-Goal” Coaching guidelines, the St Cecilia Athletic Board requires that all coaches comply with the following:

Treat opposing coaches, participants and fans with respect, shake opposing coaches and team members' hands after each contest
Take steps to minimize a non-competitive game; for example, when St Cecilia is ahead in the final quarter by a significant advantage, non-starters should be played or additional passing shall be required before scoring attempts
Not discuss the final results of a game with a referee or umpire after the completion of the game. Any issues with game officiating will be documented and provided to the appropriate athletic director for resolution. The coach should not attempt to learn the referee's name but indicate to the athletic director the game, location and issue in question
Provide fair playing time opportunities in accordance with section 4.0 on player participation guidelines and as stated below. It is the goal of the St Cecilia athletic program to provide every player with fair playing time as long as they attend practice and follow the direction of the coaches during practice.
a. For grades 3 and 4 every coach will strive to divide playing time equally between all players

b. For grades 5 and 6 every coach will strive to play all players as a minimum half of the game

c. For grades 7 and 8 a greater emphasis is to be placed on the competitive nature of athletics. In line with this emphasis, players must earn their playing while still playing at least the league minimum
Support and commit to the policies and procedures of the St Cecilia Athletic Program

2.3.4 Game rules of conduct for coaches

Coaches may not come onto the field or court at any time during a game unless to attend to an injured player
Coaches must address players, spectators and referees respectfully during the game
Communication with the referees must be done if at all possible through the playing captain

2.3.5 Coaching Responsibilities

Responsibilities of the Coach include:

Attending the Athletic Board's mandatory coaches meeting at the beginning of the school year
Fulfilling the coaching requirements of leagues that St. Cecilia participates in and the Archdiocese of San Francisco
Attending the Athletic Director's Coaches Meeting prior to the beginning of each sport season
Conducting a preseason meeting (optional) with the parents prior to the first game to cover the following:
- Review practice times
- Handout emergency medical forms
- Ask for a team parent to organize snacks and the end of season party
- League rules pertaining to the sport being coached
- Fundamentals for the sport you are responsible for coaching
- Providing accurate rosters and support materials to the Athletic Director;
- Being aware St. Cecilia's athletic programs will be held responsible for damages caused by team participants and spectators
- Providing game schedules to all parents as soon as they are available
- Filling out an accident report form (see Accident Report Form) in the event a player is injured and immediately notify the appropriate Athletic Director

2.3.6 Coaching Code of Conduct

Coaches shall comply with the “Double-Goal” Coach philosophy. The following actions have been identified by the Athletic Board as of nature that disciplinary action will be required:

Any coach ejected from a game because of un-sportsmanship like conduct will be suspended for the next two games and may be subject to additional penalties
Any coach who verbally abuses another person (for example, the use of words harmful to a player's sense of self esteem, or words that are excessively critical of player's or referee's ability or efforts) may be suspended for the remainder of the season and may be disqualified from participation in the St. Cecilia Parish Athletic Program
Any coach who physically abuses or threatens an official, player or other person will be immediately suspended from their coaching duties pending further investigation. If the results/actions are verified, the coach will be suspended for the remainder of the season, disqualified from further participation in the St. Cecilia Parish Athletic Program and will result in at least one year suspension from further CYO/league functions pursuant to CYO/league guidelines.

2.4 Players

2.4.1 Standards of player behavior

Treat opponents with respect; shake hands after contests
Respect the judgment of officials and abide by the rules of the contest
Accept seriously the responsibility of representing the school or parish by displaying positive behavior at all times
Play in a positive manner, reflecting Christian values
Treat teammates and coaches with respect during both practices and games
St Cecilia practices and games take precedence over other sports activities
Players shall respect, listen and learn from their coach

2.4.2 Players Code of Conduct

Any player ejected from a game because of un-sportsmanship like conduct will be suspended from the next game and may be subjected to additional penalties
Any player who physically or verbally abuses another player, participant or official may be suspended from play for the remainder of the season and may be disqualified from participation in the St Cecilia Parish Athletic Program
Any player who verbally abuses or harasses his teammates or coaches during practice or games shall be subject to loss of playing. Coaches will inform opposing coaches of disciplinary issue prior to game. If necessary the player can be limited to playing the CYO minimum.

2.5 Parents

2.5.1 Coach-Parent Partnership

Parents can play an important role in letting a coach "coach" and building a positive Coach/Parent Partnership that can help the athlete have the best possible experience by doing the following:

2.5.1.1 Recognize the Commitment the Coach Has Made

Coaches make a commitment that involves many, many hours of preparation beyond the hours spent at practice and games. They have earned the right to make decisions (even ones that don't work out so well) with their commitment. Recognize their commitment. Try to remember this whenever something goes awry during the season.

2.5.1.2 Make Early, Positive Contact with the Coach

As soon as you know who your child's coach is going to be, contact them to introduce yourself, and let them know you want to help your child have the best experience they can have this season. To the extent that you can do so, ask if there is any way you can help. By getting to know the coach early and establishing a positive relationship, it will be much easier to talk with them later if a problem arises.

When the coach is doing something you like, let them know about it. Coaching is a difficult job, and most coaches only hear from parents when they want to complain about something. This will help fill the coach's Emotional Tank and contribute to them doing a better job. It also makes it easier to raise problems later when you have shown support for the good they are doing. And just about every coach does a lot of things well. Take the time to look for them.

2.5.1.3 Don't Put the Player in the Middle

If you think your child's coach is not handling a situation well, do not tell that to the player. Rather, seek a meeting with the coach in which you can talk with them about it.

2.5.1.4 Let the Coach “Coach

You are not one of the coaches, so avoid giving your child instructions during the game. It can be confusing for a child to hear someone other than the coach yelling out instructions during a game. If you have an idea for a tactic, go to the coach and offer it to them. Let them decide whether they will use it or not. If they decide not to use it let it be. Getting to decide those things is one of the privileges they have earned by making the commitment to coach.

2.5.1.5 Observe "Cooling Off" Period

Wait to talk to the coach about something you are upset about for at least 24 hours after a game. Emotions, both yours and the coach's, are often so high after a contest that it's much more productive if you discipline yourself to wait until a day goes by before contacting the coach about a problem. This will also give you time to think about what your goals are and what you want to say.

2.5.1.6 Fill Entire Team's Emotional Tanks

Competitive sports are stressful to players, and the last thing they need is a critic at home. Be a tank filler for your child. Focus on the positive things they are doing, and leave the correcting of mistakes to the coach. Let them know you support them without reservation, regardless of how well they play. But don't stop there. Cheer for all of the players on the team. Tell each of them when you see them doing something well.

2.5.2 Preseason Parent Responsibilities

2.5.2.1 Parental Permission Forms

Each participant must complete and return the emergency medical release form prior to participation in the Athletic Program. The medical release form may allow emergency medical treatment on the participant if the parent is not available. Again, this form must be completed (signed by both parents or a legal guardian) before a player is allowed to participate in either a practice session or a game.

2.5.2.2 Preseason Coaches Meeting(optional)

Parent shall attend a preseason parent meeting held by the coach (optional). Topics typically covered in these meetings include:

Review practice times
Handout emergency medical forms
Ask for a team parent to organize snacks and the end of season party
League rules pertaining to the sport being coached
Fundamentals for the sport you are responsible for coaching

2.5.3 Parents – Game Day

2.5.3.1 Encourage Other Parents to Honor the Game

Always show respect for the other team and the officials. Encourage other parents to also Honor the Game. If a parent of a player on your team begins to berate an official, gently say to them, "hey, that's not Honoring the Game. That's not the way we do things here
Remember that the players are children and are playing for their enjoyment, not yours
Remain seated in spectator area during games
Respect decisions made by contest officials. Do not at any time attempt to engage officials in discussion either during or after games. Any issues with game officiating shall be documented and provided to the appropriate athletic director for resolution. The spectator should not attempt to learn the referee's name but indicate to the athletic director the game, location and issue in question
Be a role model by positively supporting teams and by not shouting instruction or criticism(s) to the players, coaches or officials. Do not coach from the stands
Make no derogatory comments or suggestions to players, coaches, and parents of the opposing team, officials or league administrators

2.5.4 Parents/Spectators Code of Conduct:

Participating teams and their coaches are responsible for the conduct of their spectators
Any spectator/parent who displays poor sportsmanship may be removed from the facility by an official, team coach, a league official or the host gym person in charge
Any spectator/parent who interferes with the conduct of a St. Cecilia's activity may, at the discretion of the spectator's parish, league, or the San Francisco Archdiocese, be barred from attendance at subsequent St Cecilia athletic events

3.0 Player Selection Guidelines

3.1 Player Selection General Guidelines

The Athletic Board wants parents and players to have a clear understanding of the criteria used at St Cecilia for the selection of athletic teams in grades 3 through 8.

Coaches at each grade level along with appropriate Athletic Director and objective observers appointed by the athletic directors must work together to assure fair and unbiased selection of players to allow each St Cecilia athletic team as such grade level to compete at its designated level of competition.

The appropriate Athletic Director and the athletic director-appointed objective observers (or “raters”) shall assure a fair and unbiased ranking of players. The Athletic Director shall oversee the player selection process: Athletic Directors and raters shall rate each player using the point scale on the common rating chart prepared by the athletic director, and then add all rating scores from all raters to rank all players.

In grade levels 3 and 4 the primary emphasis will be placed on the physical and mental development and education of each athlete, while introducing the athlete to the competitive nature of athletics. Players in these grades will be rated during tryouts by the objective observers and athletic director on a number of drills which highlight skill and team play.

In grade levels 5 through 8, players will be rated by the objective observers and athletic director based on performance during tryouts. During tryouts, players shall be exposed to a number of drills and simulated game situations to allow for an accurate assessment of a player's ability.

3.2 Player Selection Guidelines Grades 3 - 8

Teams will be determined using the following approach:

Grade 3: All teams balanced by selecting alternating, or “every other” player for each team (eg: odd number rankings to one team, even number rankings to the next if two teams)
Grade 4: The highest ranked “x” number of players on the first team; distribution of players on subsequent teams will based on league placement with the aim of making all teams competitive (i.e. If teams are placed in divisions 4-1 and 4-2, these teams will be more heavily weighted with higher ranked players)
Grades 5-8: Teams will be determined by placing the highest ranked “x” number of players on the first team, the next highest ranked “x” players on the next team, and so on.

The “raters” will determine the team rosters and submit to the athletic director so that the coaching assignments can be determined, and so the team rosters can then be distributed to the coaches.

Coaches can observe the tryouts/assessments, and the student ranking session. After the teams are established, a coach, or group of coaches may, on a student-by-student, case-by-case basis suggest changes to the rosters determined by the raters. If and only if these change(s) are unanimously supported by all head coaches of teams in that grade and the Athletic Director, the change(s) will be made to the roster. If a unanimous decision cannot be reached by all head coaches, the Athletic Director will make final decisions regarding any recommended changes.

In the event a child is moved up to a team as a result of a change, his/her ranking will be at the bottom of that team (example, 7 out of 7). In the event more than one child is moved up to a team, their ranking on that team will be in the same relative order previously ranked by the raters (example, if seven on the team, previously ranked 8 would become 6 and previously ranked 10 would become 7). In the event a child is moved down to a team, the same logic would apply with the child then being ranked first on the team, and in the event more than one child is moved down to a team, they would be in the same relative order previously ranked by the raters (example, if 7 on a team, 5 would become 1 on the lower team, and 7 would become 2 on the lower team).

There are additional possible exceptions to this player assignment process: 1) A child may be moved “down” to the team his/her parent will coach if those are the wishes of the family involved, consistent with the rule as outlined in section 2.2.3; 2) A child may be moved “down” in boys' baseball where starting in fifth grade the athletic director, “raters,” and coaches will insure that a minimum of two pitchers capable of throwing a pitch over the plate will be on the “lower” team. In determining these baseball lower team pitching players the athletic director will have final say; and 3) An Athletic Director decides a roster change is required to ensure all teams are competitive based on league placement.

Participants and their parents will be responsible for informing the appropriate Athletic Director, if necessary, of any potential problems or other concerns prior to the selection of the teams.

If a player misses tryouts the appropriate Athletic Director will designate which team to assign the player. The Athletic Director will receive input from coaches at that grade level but the final decision will be made by the athletic director.

If a parent has an issue with his or her child's playing for a specific coach, this issue must be communicated to the Athletic Director before the team selection process. The athletic director will evaluate the issue and will make a final determination if the issue is valid. No movement of players between team will be allowed after team selection. If a player is unwilling to play for an assigned coach and did not indicate there was an issue before tryouts the player will either have to play for that coach or sit out a season.

CYO guidelines indicate that rosters are set as soon as they are submitted to CYO. St Cecilia athletic policy is that team rosters are final at the completion of tryouts except for the case where a player has missed tryouts. Petitioning CYO directly for a roster change without the approval of the St Cecilia Athletic Board, appropriate athletic director and pastor will not be allowed.

4.0 Player Participation Guidelines

4.1 Participation Guidelines General

Players are expected to show up on-time to all practices & games and stay the entire time.

Players who have missed school due to illnesses may not attend either a practice or game on the same day. If this rule is circumvented, the Player cannot participate in the subsequent game.

Players who are ill on Friday may attend and participate in a game over the weekend if their illness permits but cannot participate on that Friday.

St. Cecilia practices and games take precedence over other non-St. Cecilia activities. This includes ALL St. Cecilia sponsored sporting events, like the Holy Name Basketball Tournament for example.

Team members are expected to participate in scheduled practices each week, and are expected to play in all scheduled games. A Player will be allowed one unexcused practice and one unexcused missed game per season.

NOTE: “Excused Absences” for Players are defined as an (i) Illness, (ii) Educational assistance, or (iii) a Family trip. If a Player misses a practice or game for one of these reasons than they are not subject to the actions outlined above.

The consequence for missing more than one unexcused game and/or practice is as follows:

If a team member has one unexcused practice in one week, that team member will have their playing time brought down to the bare minimum, as required by CYO, for the next scheduled game. EXCEPTION: If a team practices only ONCE per week, then the unexcused absence will be treated in part (b) directly below.
If a team member has two unexcused practices in one week, that team member will be suspended from the next scheduled game, but will be required to attend the game out of uniform and sit on the bench with the team.
If a pattern develops whereby a team member continually misses practices unexcused, they will be reviewed by the Athletic Director for (i) dismissal from the team and/or (ii) prohibited from playing in their next sport of choice.
A team member may have one unexcused, missed game per season. A team member who misses two games, unexcused, will be reviewed by the Athletic Director for consideration to be (i) dismissed from the team and/or (ii) prohibited from playing in their next sport of choice.

4.2 Participation Guidelines Grades 3 and 4

1. The St. Cecilia Athletic Program recognizes that for grade levels 3 and 4 the primary emphasis is the physical and mental development and education of each student-athlete while introducing the student-athletes to the competitive nature of athletics.

2. In support of this goal for player development every coach will strive to divide playing time equally between all players.

4.3 Participation Guidelines Grades 5 and 6

In grade level 5 and 6 the primary emphasis will still be placed on the physical and mental development and education of each athlete, while beginning to place more emphasis on the competitive nature of athletics.
2. In support of this goal for player development every coach will strive to play all players as a minimum half of the game.

4.4 Participation Guidelines Grades 7 and 8

For grade levels 7 and 8 a greater emphasis is to be placed on the competitive nature of athletics (to prepare to compete on high school athletic teams) while continuing to improve the physical and mental development and education of each of our student –athletes.
Inline with this emphasis on the competitive nature of athletics players must earn their playing time based on their performance in practice and games. CYO/league minimum rules for participation shall apply for grades 7 and 8.

5.0 Enforcement of Athletic Handbook Codes of Conduct

The parish shall enforce the above codes of conduct and guidelines. Complaints regarding violations of the code of conduct and guidelines shall be first brought to the attention of the Athletic Directors. Coaches, participants or spectators may be placed on probation or suspended from CYO/St. Cecilia athletic activities for their actions. The Athletic Director will review and investigation all violations of the Codes of Conduct and guidelines and will enforce the penalties stated in the coaches, parents and players sections.

If a disciplinary issue occurs that does not fall within the present guidelines, the Athletic Director will refer the issue to the Athletic Board for policy clarification. After the Athletic Board has clarified the athletic policy, the Athletic Director will then inform the coach/player/spectator of the policy clarification. If the coach/parent/spectator does not agree with the policy clarification he/she can request from the Athletic Board an opportunity to address the full board on the subject matter. The Athletic Board will at that time evaluate whether their initial policy decision was correct and any decision from that time forward will be considered to be final and not subject to further appeal. In the event no resolution is reached, the matter will be escalated to Monsignor for further review.

Guidelines for grievance procedures are stated in the Grievance Procedure section and should be followed accordingly.

6.0 Grievance Procedures

Any parent with a coaching grievance shall first observe the recommended "Cooling Off Period" spelled out in section 2.5.1.5. It is then recommended to try and resolve the situation thru face-to-face communication with all involved parties. If the face-to-face meeting does not resolve the issue, then a meeting should be scheduled with the athletic director to review the situation.

The athletic director will evaluate all grievances and discuss the situation with the parties involved and will present to all parties his/her solution based on St Cecilia Athletic Guide and/or CYO guidelines. If there is a difference between the St Cecilia Athletic Guide and the CYO guidelines, the St Cecilia Athletic Guide will take precedence. Any decision the athletic director makes during the review of the grievance will be final.

The athletic director can request at his or her discretion the help of the Athletic Board in resolving a grievance issue, which involves issues not presently covered by the handbook and/or CYO guidelines. In that case the President of the Athletic Board should be contacted immediately. The Athletic Board President will immediately notify the other members of the Athletic Board and either add the grievance to the next scheduled Athletic Board meeting agenda or call an emergency meeting. The Athletic Director will then brief the full Athletic Board at the next Athletic Board meeting. During the Athletic Board meeting the board will review the grievance and will determine a solution for the grievance, which will be decided by a simple majority vote of all of the board members that are present. Any parties involved in the grievance can request to present their side of the grievance at the Athletic Board meeting as long as they notify the Athletic Board President ahead of time so that they can be added to the meeting agenda. If a special emergency meeting is called the Athletic Director will be responsible for informing all interested parties of the time and date of the meeting.

The Pastor may only intervene in the grievance process after the board has completed its review process. The hierarchy is to stay intact: First contact: Athletic Director; Second Contact: Board, Third Contact: Pastor. The Pastor can overrule any final decision of the Athletic Board, and any ruling from him will be final. All guidelines in the athletic guidebook will be strictly adhered to.

7.0 Insurance

Players who attend one of the parochial elementary schools and play for a parochial school sponsored team are covered by the parochial school secondary insurance policy for their interscholastic sports participation. If a participant is from outside the Parish, the secondary insurance should be purchased from the appropriate Athletic Director before participation in the sport. The need for a secondary insurance claim form should be directed by the parent to the coach. Each coach is responsible for the completion of the claim form, which is available in the first aid manual. The claim form should then be directed to the appropriate Athletic Director and handled by the elementary school of the participant. See Appendix A for insurance coverage information.

All preseason practices shall be approved by the appropriate Athletic Director. Any injuries that occur during a preseason practice that was not approved by Athletic Director might not be covered by the Parochial School Insurance Policy. In some instances coaches could be held liable for unapproved practices.

8.0 First Aid Procedures

Each coach will be given a first aid manual at the beginning of each season. The manual will contain the following forms which are to be completed at the appropriate times as set forth in the guidebook;

Player roster to be completed before participation

Medical Release Form for each player to be completed before participation;

Accident Report forms to be completed immediately following an injury;

Insurance report to be complete immediately following an injury;

Insurance accident form if insurance claim will be filed.

See back of the handbook for an example of these forms.

If a player is injured the following procedures should be followed:

Administer first aid according to American Red Cross First Aid procedures;

Make sure you wear safety gloves when administering first aid;

Fill out an accident report; make two copies keeping one for your records and submitting the second copy to the appropriate Athletic Director;

If the injured athlete requires secondary insurance coverage, fill out one copy of the insurance form; make two copies of the insurance report; give one copy to the parent, keep one copy for your records and give the original to the appropriate Athletic Director.

9.0 Transportation of Players

Archdiocese policy suggests that whenever possible, coaches should have parents arrange for the transportation of their own children.

10.0 Uniforms and Equipment

10.1 Uniforms

The St Cecilia Athletic Program provides each player with a uniform for each sport. These uniforms are the property of the Athletic Program. Each player is responsible for the upkeep of his/her uniform. Please adhere to the recommended washing instructions to ensure the longevity of our uniforms.

Distribution of uniforms will take place on specific days prior to the start of each season. The Athletic Directors will notify the coaches and parents of the date for distribution and will keep records for each athlete so that when they are returned, proper credit is given to each athlete. If a uniform is damaged or lost, the athlete will receive a bill for purchase of a replacement. An athlete will not be issued a uniform for the next sport until the previous sport uniform is returned.

10.2 Equipment

The Athletic Director is responsible for the purchase, inventory, maintenance and storage of all equipment. Equipment requests should be submitted to the Athletic Board in May for consideration in the preparation of the following year's budget.

Equipment will be issued at the coaches meeting prior to the start of each sport season. Coaches are responsible for the return of all equipment. Coaches should make an effort to note the condition of the equipment and communicate as needed to the Athletic Directors.

11.0 Team and Program Fees

The Athletic Program is funded from participation fees, grant requests and fund-raising activities. Parent support of the fund-raising activities (i.e. Jog-A-Thon, gift-wrap sale) is imperative for the continued operation and success of the Athletic Program. The St. Cecilia' s Athletic Program fee assessed to individual players is based on league and Archdiocese costs, as well as costs for practice facilities, uniforms, equipment costs and participation awards. The participation fee will be reassessed annually as costs rise due to inflation or expansion of the Athletic Program.

12.0 St. Cecilia Sports Calendar and Game Schedules

12.1 Sports Calendar

Sports seasons are played in accordance with the annual CYO/league Sports Calendars as published by the CYO/league Office. The CYO/league sports calendars include dates for the beginning and ending of the league play and playoff dates for each sport during the fall, winter and spring seasons. Sport seasons may change periodically. Questions by a coach or parent regarding the schedule should be addressed to the Athletic Directors.

12.2 Sports Activities

Girl's 3rd - 8th grade: Volleyball, Soccer, Basketball and Track (5^th-8^th only)

Boy's 3^rd- 8^th grade: Soccer, Basketball, Baseball and Track (5^th-8^th only)

In addition to these sports, a Cross Country meet is held in the fall and a Track and Field meet is conducted in the spring. These meets are open to girl/boy athletes in the third through eighth grade.

12.3 Game Schedules

Schedules are distributed to the Athletic Directors when CYO/league has completed the girls and boys sports calendars. Schedules are usually ready for distribution just prior to the first week of league games. Requests for schedule changes must be made by the coach in advance to the appropriate Athletic Director. Each coach is responsible for distributing their schedule to team participants and parents, and notifying them of the appropriate website for viewing schedules if available.

13.0 Player Eligibility

General Rule: All players must attend either St.Cecilia School or be registered and active in the parish and attend CCF in order to be eligible to participate in the Athletic Program.

14.0 Team Practices

Practice times and sites will be determined by the Athletic Directors and communicated to the coaches. Consideration will be given to the younger participants in the scheduling of practice times. Coaches should submit time and date preferences to the appropriate Athletic Directors in advance. Once practice times have been set by the coach and Athletic Director any future changes must be approved by the appropriate Athletic Director.

15.0 Awards

A sports award assembly is held to recognize the students who compete in CYO/league Athletics. Parents and students will be notified of the date and time on the school calendar. A school day assembly honors the 3^rd and 6^th grade student athletes. An evening presentation recognizes the 7^th and 8^th grade student-athletes. Student athletes earn points for each sport in which they participate during the year. The following is the breakdown of the points

Grade Points per Sport Possible Total

Grades 3 – 5: 1 point per sport; total of 3 points maximum

Grade 6: 2 points per sport; total of 6 points maximum

Grades 7 - 8: 3 points per sport; total of 9 points maximum

An athlete who earns 9 total points will be awarded a block. An athlete who earns 15 total points will receive a star. An athlete who earns 21 total points will receive two stars. A 27-point total will be worth three stars. The blocks and stars will be awarded instead of trophies and medals. The 3^rd and 4^th grade athletes will also receive participation certificates.

15.1 Athlete of the Year Award

An athlete of the year award will be given to the most outstanding eighth grade girl and boy athlete.

The criteria for selection will include: 1) The student must play in three sports their eighth grade year; and 2) The student must demonstrate skilled athletic ability, leadership, and sportsmanship; and 3) The student must demonstrate the values of a Christian athlete.

The selection of the athletes of the year award will be decided in the following manner:

The eighth grade coaches will each nominate an athlete; their vote will be given a 33.3% weighting towards selection.
The eighth grade boys and girls will nominate an athlete stating reasons why this athlete should be considered; the student vote will be given a 33.3% weighting towards selection.
The appropriate Athletic Directors will nominate an athlete, their nomination will be given a 33.3% weighting towards selection of the most outstanding athlete.

The student-athlete with the most votes as decided by the coaches, students, and Athletic Directors, will be awarded the most outstanding athlete award at the sports award assembly.

15.2 Coaches Award

The coaches' award will be given to the eighth grade girl and boy athlete from each individual eighth grade team (for instance, if there are four boys' basketball teams there will be four award winners, one from each team) who best demonstrate the following traits:

Inspires teammates and coaches by their hard work and effort in practice and games.
Is very coachable, demonstrated by their ability to listen attentively during practice and games and then put the skills taught them to use in game situations.
Exceptional team player who creates opportunities for themselves and his or her teammates.

Award winners from each team shall be selected by their coaches.

15.3 Positive Coaches Award

Each year St Cecilia school parents shall nominate coaches who best demonstrate the "Double-Goal" coaching philosophy. The Athletic Board will select one girls and one boys coach to receive the award. Winner will be notified at the annual coach's dinner.

16.0 Coaching Evaluation

The coaching evaluations will be distributed to the community during the last week of the regular sports season and collected by the Athletic Board member who is serving as the sport coordinator for that sport in that season. The evaluations will be reviewed by the Athletic Board at a meeting following the end of each sports season. The Athletic Board will provide feedback to coaches as deemed appropriate based on the review of the evaluations. These questionnaires will be constructive and instructive and used to identify strengths and weaknesses. All questionnaires shall be treated as confidential. A member of the Athletic Board shall summarize the surveys.

17.0 Parent Meetings

The Athletic Board will attempt to schedule annual parent informational meeting regarding the St Cecilia Parish Athletic Program at the beginning of each school year. The objectives of this meeting include the following:

To enable the parents to support their children in a manner positive for the child
To introduce parents to the goals and objective of the St Cecilia Parish Athletic Program coaching philosophy, team rules, game and practice procedures, and allocation of playing time
To ask for help from parents in supporting the teams in various tasks
To provide an avenue for feedback and communication with parents

18.0 CYO Administration and Archdiocese Organization

18.1 CYO Bylaws

The CYO Bylaws contain the official rules for the CYO program. Every coach and athletic director should have a current copy of the CYO Bylaws. A parent may obtain a copy of the bylaws upon request from the athletic director.

18.2 Archdiocese Advisory Boards

The Archdiocesan CYO Advisory Board is composed of representatives from the councils and at large members. It advises the CYO Office in matters regarding the overall Archdioceses programs.

18.3 Purpose of CYO Athletics

In CYO programs, emphasis rests not on the number of games won or lost, but on participant's attitude in victory or defeat. Learning how to lose is just as important as learning how to win. Learning how to win graciously is more important than winning itself. Principles of fair play and sportsmanship must govern every game.

CYO programs serve the needs of all youth. They enable the gifted to excel and the less gifted to participate and improve. "Star" athletes and teams do not receive exclusive attention.

Ultimate responsibility for the success of CYO programs lies with the volunteer adult participant. All volunteers and parents involved in the CYO program must remember that the program exists for the Christian growth of young people.

18.4 CYO Points of Emphasis

Prayer – God is always present in our lives, even during play! All games, practices and CYO activities should begin with prayer.
Sportsmanship – The CYO program must reflect Christian attitudes and values with CYO coaches emphasizing good sportsmanship. Taunting, baiting and rough play will not be tolerated. Coaches should set sportsmanship goals with their teams, discussing proper conduct. Coaches and their teams should shake hands with the other team after each contest. Coaches and players should never shout instructions or criticisms or show disrespect to the officials. Coaches who have concerns about an official should contact the Athletic Director.
Keep CYO Fun – CYO is not a spectator sport for the benefit of coaches and parents. Good coaches build self-esteem, not destroy it. Winning must not be over emphasized; emphasis must be on skills and social aspects of sports. Parents must be supportive of their children without placing undue pressure on them to succeed. Spectators should cheer positively at games for both teams.

Appendix - Forms

Coach Evaluation Questionnaire--For PARENTS

Please help us evaluate how well we did this season by telling us about your child's coach. Our organization is committed to Positive Coaching Alliance ideals. We expect our coaches to be "Double-Goal Coaches" who strive to win and to help players learn lessons that will help them be successful in life. A Positive Coach

Honors the Game by showing respect for the Rules, Opponents, Officials, Teammates and one's Self.
Redefines "Winner" in terms of Mastery as well as the scoreboard by emphasizing effort, learning and improvement, and rebounding from mistakes rather than fearing them. This is the "ELM Tree of Mastery" (Effort, Learning, Mistakes OK).
Fills "Emotional Tanks" via positive encouragement so players can play their best.

Strongly Disagree (1) to Strongly Agree (7)

My child's coach…

Honors the Game

Obeyed the rules
Showed respect for officials
Treated all players with respect
Treated opponents with respect

Redefines "Winner"

Rewarded effort, not just results
Helped players learn and improve in the sport
Helped players bounce back from mistakes

Fills Emotional Tanks

Used positive reinforcement
Encouraged players to do their best
Made the sport fun for my child
Listened to players
Would you like your child to have this coach again? Yes No

1 2 3 4 5 6 7
1 2 3 4 5 6 7
1 2 3 4 5 6 7
1 2 3 4 5 6 7

1 2 3 4 5 6 7
1 2 3 4 5 6 7
1 2 3 4 5 6 7

1 2 3 4 5 6 7
1 2 3 4 5 6 7
1 2 3 4 5 6 7
1 2 3 4 5 6 7

Please return this questionnaire to ________________________ by______________.

Feel free to use the back for comments.

Coach of the Year Nomination Form

Name of Coach being nominated: _____________________________________________

Reason(s) for your nomination (be as specific as you can about what this coach has done to deserve this award). Use the back if you need more room:

________________________________________________________________________

The characteristics we'd like you to consider in nominating coaches include:

1) Models and teaches the concept of Honoring the Game which gets to the ROOTS of positive play: respect for the Rules Opponents, Officials, Teammates, and one's Self.

Helps players redefine what it means to be a "Winner" in terms of Mastery and not just the scoreboard, by rewarding effort as well as results, helping players set goals and measure their progress toward them, and developing a team "Mistake Ritual" like "Flushing Mistakes" to help players quickly rebound from mistakes.

Fills players' Emotional Tanks by using positive motivation and encouragement, achieving a 5:1 "Magic Ratio" of positive reinforcement to criticisms, making practices and games fun, and using "Kid-Friendly Criticism to help players improve

Your Name: ______________________________________________

Please return this form to the St. Cecilia's Athletic Department

Positive Coaching Alliance

3/4/03

Coaching Application Form

Name
Address
Phone Number
Oldest Child's Name
List sports you would like to coach (please indicate if boys, girls, or if you are interested in coaching either):

Previous Coaching Experience

Coaching Clinics Attended

Reason for coaching

Have you attended the CYO Coaching Clinic(circle one) Yes No
Have you been fingerprinted by the Department of Justice, Department
Of Social Services (circle one) Yes No
Have you completed the Shield the Vulnerable training (circle one) Yes No
Applicant's signature and date

St Cecilia Athletics Parent/Medical Release Form

Team Coach
Coach's Address Phone
Asst Coach Asst Coach Phone
This authorization is effective only during the St Cecilia
Athletic Season. In case of a minor injury, I authorize that first aid be administered by a person qualified to render such a service.
In the case of an injury requiring immediate emergency care may we contact your family doctor or dentist? Yes No
Physician Phone
Insurance Carrier:
Group and/or Medical Number
Dentist Phone
Insurance Carrier:
Group and/or Medical Number
In case the Parents/Guardian are not available, contact the authorized person below:
1.

(name) (address) (phone)
2.

(name) (address) (phone)
Please note any know medical requirements or restrictions that may affect medical care (allergies or previous medical history)

Parent/Guardian Date
Address/City/State/Zip
Home Phone Work Phone(s)
Parent/Guardian Signature

St Cecilia Athletics Accident Report

1. Name of Injured: Birthdate:

2. Address: Telephone

3. Accident Date: Day of Week: Time:

4. Accident Site: Any Unusual Conditions: Yes No

5. Description of Injury:

6. Activity when injured:

7. How did the injury occur?

8. Emergency care given at site?

9. Accident witnessed by staff? Yes No Injury reported to staff?
Yes No Name of staff:

10. Who was called?

11. Was the injured taken to the doctor or hospital at the time of injury? Yes No By Whom? How? Name of doctor or hospital:

12. Witnesses:

Name Address: Phone:

Name Address: Phone:

13. Comments:

Coach's (Staff) Name (Please print) Coach's signature

Received by Date: Received by Date____ Athletic Director School Official

Report of Accident

San Francisco Archdiocese
Name of School St Cecilia School Telephone No: 415-731-8400
Address 660 Vicente St City: San Francisco, Ca 94116

Name of Student Age Street City

Name of Parents Street City

Description of Accident:

Place where accident occurred Cause of accident Date of Accident Time of Accident AM (PM) Were parents notified?

Was treatment administered?

Was student sent home?

Who was supervising activity?

Signature

Principal

Sister Marilyn Miller

CECILIA SPORTS OVERVIEW & PARTICIPATION RULES

As part of our effort towards the continuous improvement of the St. Cecilia Athletic Program, the Athletic Board is requiring that anybody who plans to participate in any of our Sports Programs (Basketball, Soccer, Baseball, Volleyball, and/or Track) to read the following document and hand in the signature acknowledgement section at the bottom. This acknowledgement will be necessary before any child can participate.

Please bring this form with you when you pay your Athletic Fees at the start of the 2009—2010 school year. If you don't plan to pay for your Athletic Fees in person, be sure to include this signed form when you send in your fees

ST CECILIA ATHLETIC PROGRAM GOALS

The St. Cecilia Parish Athletic Program is designed to be representative of the Christian values in life. As Christians, we are constantly challenged to better ourselves. In team sports we strive for improvement, both as individuals and as a group. The development of Christian values is the primary focus of the St. Cecilia Parish Athletic Program. Athletic participation is one arena in which coaches, athletic director, officials, student-athletes, and spectators should strive to manifest and exemplify the ideals of Christian life.

The St. Cecilia Parish Athletic Program has a responsibility to each of its participants (coaches, players and officials), to provide the best possible atmosphere of competition; such competition should not be based solely in terms of winning and losing, but rather in terms of improvement, enjoyment, and building self-confidence. In order to accomplish these goals the participants must become gracious winners and losers, understanding that team participation and goals are more important than individual performance. The concept of team participation allows the athletes to experience individual growth while encouraging growth of their teammates, peers, friends, and competitors.

PLAYER GOALS

This list is not all inclusive but highlights some of the major player expectations:

Treat opponents with respect; shake hands after contests.
Respect the judgment of officials and abide by the rules of the contest.
Play in a positive manner, reflecting Christian values.
St. Cecilia practices and games take precedence over other sports activities; like Club Sports.
Players shall respect, listen and learn from their coach.
Accept seriously the responsibility of representing the school or parish by displaying positive behavior at all times.

PARENT GOALS

Parents also need to always 'Honor the Game' and like the Coach, help fill the emotional tank of their kids in a positive way. Competitive sports are stressful to players, and the last thing they need is a critic at home. Be a tank filler for your child. Focus on the positive things he/she is doing, and leave the correcting of mistakes to the coach. Let her/him know you support them without reservation, regardless of how well he/she plays. But don't stop there. Cheer for all of the players on the team. Tell each of them when you see them doing something well. Parents also play an important role in letting a coach "coach" and not interfering with the direction the kids are given in practice and/or games.

Parents should respect all practice times and games such that they pick-up & drop-off their children as required. Continuously picking up your children late puts an added burden on the Coach, for example.

PLAYER PARTICIPATION

The following is again not an all inclusive list but aims to highlight & summarize our overarching participation guidelines:

Players are expected to show up on-time to all practices & games and stay the entire time.

Players who have missed school due to illnesses may not attend either a practice or game on the same day. If this rule is circumvented, the Player cannot participate in the subsequent game.

Players who are ill on Friday may attend and participate in a game over the weekend if their illness permits but cannot participate on that Friday.

St. Cecilia practices and games take precedence over other non-St. Cecilia activities. This includes ALL St. Cecilia sponsored sporting events too, like the Holy Name Basketball Tournament.

The consequence for missing more than one unexcused game and/or practice is as follow:

If a team member has one unexcused practice in one week, that team member will have their playing time brought down to the bare minimum, as required by CYO, for the next scheduled game. EXCEPTION: If a team practices only ONCE per week, then the unexcused absence will be treated in part (b) directly below.
If a team member has two unexcused practices in one week, that team member will be suspended from the next scheduled game, but will be required to attend the game out of uniform and sit on the bench with the team.
If a pattern develops whereby a team member continually misses practices unexcused, they will be reviewed by the Athletic Director for (i) dismissal from the team and/or (ii) prohibited from playing in their next sport of choice.
A team member may have one unexcused, missed game per season. A team member who misses two games, unexcused, will be reviewed by the Athletic Director for consideration to be (i) dismissed from the team and/or (ii) prohibited from playing in their next sport of choice. The student will be dismissed from the team unless the absence is determined to be excused by the Athletic Director.

-----------------------------(Detach & return this portion when you pay your Sports Fees)--------------------------

I have read the (school year) St Cecilia Athletic Team Rules and Policies and agree to adhere to them.

Player Signature_______________________________Date_____________

Parent Signature_______________________________Date_____________