Saint Cecilia Parish

1.0 St Cecilia Athletic Philosophy and Goals *

2.0 Organization and Roles *

2.1 Athletic Board *

2.1.1 Athletic Board Functions *

2.1.2 Athletic Board Code of Conduct *

2.1.3 Penalties for Violations of Code of Conduct: *

2.2 Athletic Directors (Girls and/or Boys) *

2.2.1 Athletic Director Duties *

2.2.2 Selection of Coaches by Athletic Directors *

2.2.3 Coaches Training and Workshops Coordinated by Athletic Directors *

2.2.4 Athletic Director’s Assignment of Coaches for Grades 5 through 8 *

2.3 Coaches *

2.3.1 "Double-Goal Coaches Guidelines *

2.3.2 Double-Goal Coach Mental Model *

2.3.2.1 Redefining "Winner" *

2.3.2.2 Filling Players Emotional Tanks *

2.3.2.3 Honoring the Game *

2.3.3 Additional Coaching Guidelines *

2.3.4 Game rules of conduct for coaches *

2.3.5 Coaching Responsibilities *

2.3.6 Coaching Code of Conduct *

2.4 Players *

2.4.1 Standards of participant behavior *

2.4.2 Players Code of Conduct *

2.5 Parents *

2.5.1 Coach-Parent Partnership *

2.5.1.1 Recognize the Commitment the Coach Has Made *

2.5.1.2 Make Early, Positive Contact with the Coach *

2.5.1.3. Make Early, Positive Contact with the Coach *

2.5.1.4. Don’t Put the Player in the Middle *

2.5.1.5 Let the Coach Coach *

2.5.1.6. Observe "Cooling Off" Period *

2.5.1.7. Fill Entire Team’s Emotional Tanks *

2.5.2 Team Parent *

2.5.3 Parent Culture Keeper *

2.5.4 Preseason Parent Responsibilities *

2.5.4.1 Parental Permission Forms *

2.5.4.2 Preseason Coaches Meeting *

2.5.6 Parents – Game Day *

2.5.6.1 Encourage Other Parents to Honor the Game *

2.5.7 Parents/Spectators Code of Conduct: *

3.0 Player Selection Guidelines *

3.1 Player Selection General Guidelines *

3.2 Player Selection Guidelines Grades 3 and 4 *

3.3 Player Selection Guidelines Grade 5 through 8 *

4.0 Player Participation Guidelines *

4.1 Participation Guidelines General *

4.2 Participation Guidelines Grades 3 and 4 *

4.3 Participation Guidelines Grades 5 and 6 *

4.4 Participation Guidelines Grades 7 and 8 *

5.0 Enforcement of Athletic Handbook Codes of Conduct *

6.0 Grievance Procedures *

6.1 Grievance Procedure Team Selection *

6.2 Grievance Procedure Coach/Player/Parent/Spectator *

7.0 Insurance *

8.0 First Aid Procedures *

9.0 Transportation of Players *

10.0 Uniforms and Equipment *

10.1 Uniforms *

10.2 Equipment *

11.0 Team and Program Fees *

12.0 St. Cecilia Sport Calendar and Game Schedules *

12.1 Sport Calendar *

12.2 Sport Activities *

12.3 Game Schedules *

13.0 Player Eligibility *

14.0 Team Practices *

15.0 Awards *

15.1 Athlete of the Year Award *

15.2 Coaches Award *

15.3 Positive Coaches Award *

16.0 Coaching Evaluations *

17.0 Parent Meetings *

18.0 CYO Administration and Archdiocese Organization *

18.1 CYO Bylaws *

18.2 Archdiocese Advisory Boards *

18.3 Purpose of CYO Athletics *

18.4 CYO Points of Emphasis *

The St. Cecilia Parish Athletic Program is designed to be representative of the Christian values in life. As Christians, we are constantly challenged to better ourselves. In team sports we strive for improvement, both as individuals and as a group. The development of Christian values is the primary focus of the St. Cecilia Parish Athletic Program. Athletic participation is one arena in which coaches, athletic director, officials, and student-athletes should strive to manifest and exemplify the ideals of Christian life.

The St. Cecilia Parish Athletic Program in partnership with the Stanford University based Positive Coaching Alliance (PCA) is designed to provide a "high-quality experience to every athlete. A high-quality experience is one in which every athlete:

Is coached using the principles of Positive Coaching

Has fun playing the game

Feels like an important part of the team regardless of performance

Learns "life lessons" that have value beyond the playing field

Learns the skill, tactics and strategies of the game and improves as a player."

Maintains good health through physical exercise

Appreciates physical fitness;

Develops healthy social interests;

Develops sportsmanship and teamwork

Learns to grow in the social qualities of courage, initiative, honesty, cooperation, self-confidence, and loyalty

To learn an appreciation of rules and performance in regards to rules;

To play on their own level of competition and be able to recognize and to accept this level;

To accept defeat knowing that they tried their best;

To enable non-team members to give support through attendance as a cheering section;

To promote and encourage the development of Christian values (character) through interaction with peers.

To develop the concept of community through the participation in team sports.

To strongly promote or commit to participation in CYO youth sponsored activities as the first and foremost priority if/when competing in additional athletics or other outside organizations.

Families provide the foundation for the St. Cecilia Parish Athletic Program. The family provides the basis of Christian life and is one of the first experiences of the community for the growing Christian. The concepts of "team spirit and sportsmanship" cannot be over-valued, for it is in these ideals that meaningful participation in a community is possible for the child.

The St. Cecilia Parish Athletic Program has a responsibility to each of its participants (coaches, players and officials), to provide the best possible atmosphere of competition, such competition should not be based solely in terms of winning and losing, but rather in terms of improvement, enjoyment, and building self-confidence. In order to accomplish these goals the participants must become gracious winners and losers, understanding that team participation and goals are more important than individual performance. The concept of team participation allows the athletes to experience individual growth while encouraging growth of their teammates, peers, friends, and competitors.

Athletic activity plays an important part in the growth and development of children. Team sports competitive contests and special outdoor activities are opportunities to keep the body fit and the mind clear. For these reasons the St Cecilia Parish Athletic Program encourages the participation of all children, not merely the skilled athletes. In order to encourage wide participation and to foster Christian attitudes, the St Cecilia Parish Athletic Program is built on a strong foundation of dedicated volunteer coaches and children open to learning and playing.

The Athletic Board assists and supports the Athletic Directors in establishing and conducting a successful athletic program. The members of the Athletic Board should consist of the Athletic Directors, interested and active parents, the pastor (or his delegate), and the school principal.

Suggested functions of the Athletic Board include:

1. Establishing the philosophy and policies of the Athletic Program, which include the partnership with the Positive Coaching Alliance

2. Assisting with the management, inventory and purchase of necessary equipment;

3. Planning, implementing and supporting fund-raising activities (e.g. gift wrap and jog-a-thon)

4. Supporting sponsored athletic tournaments

5 Selecting and recruiting of Athletic Directors. Each Athletic Director is selected by a committee of members from the Athletic Board, This committee makes a recommendation to the Athletic Board for approval. The Athletic Board presents the recommendation to the Pastor for final approval and hiring

6 Assisting with the preseason coaches meetings and postseason awards nights;

7 Giving assistance and support to the Athletic Directors, coaches, families and athletes

8 Assisting with dispute resolutions in accordance with grievance procedure process;

9 Serving on the evaluation committee that distributes and collects questionnaires; analyzes the results and communicates the results/information to the appropriate people within the procedural guidelines;

10 Advising regarding budget and registration fees.

Act as objective observers during team selection process. The role of objective observer is to provide the athletic director with another unbiased opinion during the team selection process. The final decision on player team assignment shall be made by the athletic directors. Objective observers will not have a son or daughter participating in the class for which the tryout is being held.

Conduct an annual parent meeting to inform new parents of procedures and policies that govern the St Cecilia Parish Athletic Program.

Act as points of contact for parents needing information and clarification regarding the athletic program.

Monitor and support all phases of the Saint Cecilia athletic program.

Distribute to school parents Positive Coaching Award nomination forms and based on the inputs from parents the board will select one Girls and one Boys coach to receive the award for the year. Awards to be presented at the annual coaches dinner.

 

Standards for athletic board members behavior include:

1. All correspondence and letters, meeting minutes, board discussions, dealings with other organizations, results of coaches and athletic director surveys shall at all times remain confidential.

2. All e-mails between board members, pastor and principal shall be treated as confidential and shall not be forwarded to others with out approval of a majority of the board or as directed by a majority of the board.

3. Planning for the jog-a-thon and the gift wrap sale, sports award night, coaches dinner, athletic board mass and tournaments are not confidential and can be discussed with anyone

4. Parent’s complaints given directly to board members shall be treated as confidential. Board members can admit they are aware of disciplinary situations but must state they are not at liberty to discuss the particulars of the situation. Board members must always make clear that any opinion they voice on the matter is their own and not at that time the opinion of the athletic board. Board members upon hearing complaints shall request any complaint be provided in written form and delivered to school attention, Athletic Board Chair.

5. Results of parent surveys shall be provided to Athletic Directors and are confidential.

6. Parishioner’s suggestions for improvement shall be treated as not confidential. Board members are encouraged to review fully any suggestions and ask for written follow-up.

1. Failure of athletic board members to maintain confidentiality on items identified above shall result in board member being suspended from active participation until a full investigation can be performed. If investigation reveals that a board member did violate confidentiality, that board member will be asked to resign.

 

Athletic Directors are responsible for

1. The overall conduct of the Athletic Program. She/He is responsible to the pastor and the Athletic Board.

2. Athletic Directors will receive information from the Archdiocese CYO Office and are responsible for the dissemination of this information to the appropriate parties. Athletic directors are required to attend the CYO’s athletic director meeting at the beginning of each year. At the annual meeting the athletic directors will receive CYO rules and guidelines for that year. Athletic Directors shall be knowledgeable of the CYO Bylaws and the league constitution and rules; ensuring that the philosophy of the CYO program is followed.

3. Recruit and train and assign qualified coaches for all teams; providing coaches with workshop information and ensuring that the coaches are informed and prepared for each sport season. Coaches should be high school aged or older.

4. Conduct an informational meeting for all coaches at the beginning of the year:

Discuss CYO rules and rule changes and league information

St Cecilia’s coaching philosophy and partnership with the Positive Coaching Alliance

Explain the role of the "Double-Goal" coach and have each coach sign the "Double-Goal" Coaching Agreement.

Verify that all coaches have been fingerprinted in accordance with the archdiocese of San Francisco guidelines.

5. Submit player rosters to CYO in a timely manner;

6. Represent the parish at league meetings (or sending a representative and contributing to league activities;

7. Organizing the Athletic Program and support functions including:

8. Arranging for registration of team players; distributing registration materials; setting time and location for registration;

9. Acquiring and maintaining equipment, first aid supplies and uniforms;

10. Scheduling practice facilities including field reservations with SF Park and Recreation Dept and City College of San Francisco. Usage of the Durocher Pavilion will be reviewed with pastor or his delegate prior to beginning of each season.

11. Distributing league schedules to all coaches; a request for a schedule change must be made by the coach through the appropriate Athletic Director;

12. Working with the counterpart Athletic Director to ensure the efficiency and quality of both the boys and girls programs. If one Athletic Director is sick it is the responsibility of the other athletic director to cover his/her responsibilities to the best of their ability.

13. Determining eligibility of each player for each sport; being certain that all players are eligible to participate.

14. Checking with the parish and school calendars to avoid schedule conflicts; working with parish leaders to avoid conflict with other parish programs to promote the Athletic Program in the parish;

15. Review coaches evaluations with coaches

16. Direct the selection of teams and monitoring the team selection process;

Collect athletic fees from parents prior to player participating on athletic teams.

Monitor the Durocher Pavilion during its use for St Cecilia and CYO athletic events

Once a year the girls and boys athletic directors will schedule team pictures.

 

The St. Cecilia Athletic Board encourages parent participation in the Athletic Program, believing that the St Cecilia parents have the greatest interest in the education of our student-athletes. The Athletic Directors strive to identify qualified parents of our student athletes who are willing to coach. While the Athletic Board recognizes that our Athletic Program can not totally rely on parent coaches, the Athletic Board believes that parents should be given a preference in those instances in which parents and non-parents have expressed an interest in coaching one of our athletic teams. In those instances in which a parent is not available to accept primary coaching responsibilities, participation by a parent of a student athlete in a secondary role is encouraged. In all instances which a college or high school aged person will act as a primary coach for any of our athletic teams, the applicable Athletic Director will make every effort to elicit the assistance of a parent of a student-athlete in acting in a secondary role. If the Athletic Director is unable to elicit the assistance of a parent in those instances in which a high school age or college aged person will act as the primary coach, the applicable Athletic Director should exercise a greater degree of oversight in the supervision of this team as well as assignment of a mentor to assure proper handling of our student athletes.

Prospective coaches shall fill out an information/experience form that will be kept on file in the Athletic Department. This form can be updated at any time and shall include the following as a minimum:

a. Previous coaching experience

b. Coaching clinics attended

c. Attended Positive Coaching Alliance Coaching Workshop

d. Reason for coaching

e. Fingerprinted by the Department of Justice, Department of Social Services

The Athletic Board recognizes the need to provide our student athletes with competent coaching. While the Athletic Board recognizes that our volunteer coaches, parents and non-parents will have a wide range of experience as a participant and/or a coach in any particular sport, there remains an obligation to encourage all of our coaches to improve their coaching skills. The efforts and skills of our coaches have a direct relationship to the overall success each of the student-athletes experience through participation on a St Cecilia athletic team. The Athletic Directors will also attempt to identify coaching clinics, which are available in the Bay Area at which prospective and existing coaches may improve their coaching skills. In order to encourage parent participation through coaching for those parents, who may have limited knowledge and/or experience of a particular sport, the Athletic Directors will attempt to identify mentors who are experienced coaches to initially assist inexperienced coaches. To assist in the development of our coaches, the Athletic Board has adopted the Positive Coaching Alliance player and parent evaluation forms. The evaluation form focuses on a coach’s ability to be a "Double-Goal" coach. A "Double –Goal" coach strives to win while helping players learn life lessons

The St. Cecilia Athletic Program recognizes that for grade levels 5 through 8 competitive top teams shall be selected. The athletic director will make the selection of the top team coach and the relative placement of the other coaches. The criterion for selecting a top team coach are as follows:

Coach demonstrates ability to coach in a competitive league and is committed to being a "Double-Goal" coach. The athletic director at this time will utilize the information/experience form to determine a coaches qualifications for coaching in a competitive league.

2. Coaching assignments will be made independent of coach’s son or daughters playing ability.

3. If all candidates demonstrate superior coaching ability it will then be left to the athletic director to make the final decision. This decision is final and not subject to review or grievance.

At the end of the year the athletic director shall review all of the coaches and their team’s player development. Won loss record is not an indicator for team development. Player and team development will be the deciding factor. Progress shown by all players on the team is a sign of an exceptional coach.

The top team coach shall be selected by the athletic director prior to selection of team members

"The Positive Coaching Alliance has developed the Double Goal Coach mental model. A Positive Coach is a Double-Goal Coach who also wants to win but has a second goal: to help develop positive character traits: so they can be successful in life. Winning is important, but the goal, helping players learn "life lessons" is more important. A Double-Goal Coach puts players first." The St Cecilia Athletic Program wants every St Cecilia coach to strive to be a "Double-Goal" coach.

"The "job description" of a Double-Goal Coach includes three major elements:

1. Redefining "winner"

2. Filling Players Emotional Tanks

3. Honoring the Game"

"A Double Goal Coach helps players redefine what it means to be a winner through a mastery, rather than a scoreboard, orientation. He sees victory as a by-product of the pursuit of excellence. He focuses on effort rather than outcome and on learning rather than comparison to others. He recognizes that mistakes are an inevitable part of learning, and fosters an environment in which players don’t fear making mistakes. He teaches players that a key to success is how one responds to mistakes. He sets standards of continuous improvement for self and players. He encourages his players, whatever their level of ability, to strive to become the best players, and people, they can be. He teaches players that a winner is someone who makes maximum effort, continues to learn and improve, and doesn’t let mistakes (or fear of mistakes) stop him or her. The PCA says the Tree of Mastery is an ELM Tree. Where ELM stands for:

Effort

Learning and

Mistakes"

"A Double-Goal Coach is a positive motivator who refuses to motivate through fear, intimidation or shame. She recognizes that every player has an "Emotional Tank", like the gas tank of a car. Just as a car with an empty gas tank can’t go very far, players with an empty emotional tank don’t have the energy to do their best.

A Double-Goal Coach understands that compliments, praise and positive recognition fill Emotional Tanks. She understands the importance of giving truthful and specific feedback. When correction is necessary, a Double-Goal Coach communicates criticism to players in ways that don’t undermine their sense of self-worth. A Double-Goal Coach strives to achieve a 5:1 "Magic Ratio" of praise to correction, recognizing that this allows players to better hear criticisms.

A Double-Goal Coach establishes order and maintains discipline in a positive manner. She listens to players and involves them in decisions that affect the team. She works to remain positive even when things aren’t going well. She recognizes that it is often when things go wrong that a coach can have the most lasting impact and teach the most important lessons. Even in adversity, she refuses to demean herself, her players, or the environment."

"A Double-Goal Coach feels an obligation to his sport. He understands that Honoring the Game means getting to the ROOTS of the matter, where ROOTS stand for respect for:

• Rules

• Opponents

• Officials

• Teammates, and

• one’s Self

A Double-Goal Coach loves his sport and upholds the spirit, as well as the letter, of its rules. He respects opponents, recognizing that a worthy opponent will push his athletes to do their best. He understands the important role that officials play and shows them respect even when he disagrees with their calls. He encourages players to make a commitment to each other, and to encourage one another on and off the field. He lives up to his own standards, regardless what others do. A Double-Goal Coach demonstrates integrity and would rather lose by dishonoring the game."

In addition to the Positive Coach Alliance Double-Goal Coaching guidelines the St Cecilia Athletic Board requires that all coaches comply with the following

1. Treat opposing coaches, participants and fans with respect, shakes opposing coaches and team members’ hands after each contest.

2. Take steps to minimize a non-competitive game for example: When St Cecilia is ahead in the final quarter by a significant advantage, non-starters should be played or additional passing shall be required before scoring attempts.

3 A coach shall not discuss the final results of a game with a referee or umpire after the completion of the game. Any issues with game officiating will be documented and provided to the appropriate athletic director for resolution. The coach should not attempt to learn the referee’s name but indicate to the athletic director the game, location and issue in question.

4 A coach shall provide fair playing time opportunities in accordance with the section on player participation guidelines and as stated below. It is the goal of the St Cecilia athletic program to provide every player with fair playing time as long as they attend practice and follow the direction of the coaches during practice.

a. For grades 3 and 4 every coach will strive to divide playing time equally between all players

b. For grades 5 and 6 every coach will strive to play all players as a minimum half of the game.

c For grades 7 and 8 a greater emphasis is to be placed on the competitive nature of athletics. Inline with this emphasis, players must earn their playing while still playing at least the CYO minimum.

5. Coaches shall support and commit to the policies and procedures of the St Cecilia Athletic Program

1. Coaches may not come onto the field or court at any time during a game unless to attend to an injured player.

2 Coaches must address players, spectators and referees respectfully during the game.

3. Communication with the referees must be done if at all possible through the playing captain.

Responsibilities of the Coach include:

Attend the Athletic Board’s mandatory coaches meeting at the beginning of the school year.

Read and sign the "Double-Goal" coaching agreement

Be fingerprinted according to the Archdiocese of San Francisco policy

Attending the Athletic Director’s Coaches Meeting/Workshop prior to the beginning of each sport season;

5. Conducting a preseason meeting with the parents prior to the first game. During that meeting the following shall be reviewed:

Review practice times

Handout emergency medical forms

Ask for a team parent to organize snacks and the end of season party.

Ask for a team parent to act as the team culture keeper

Review with team parents the PCA Parent Pledge. All parents are required to sign the pledge.

Being knowledgeable concerning the CYO Bylaws and league rules pertaining to the sport being coached

Be knowledgeable in the fundamentals for the sport you are responsible for coaching

8. Providing accurate rosters and support materials to the Athletic Director;

9. Maintaining an adequate first aid kit and keeping medical forms readily available; providing required safety equipment in good repair and making certain that they are properly used by the players; first aid kits can be obtained from the Athletic Director

Be aware that individual school athletic programs will be held responsible for damages caused by team participants and spectators;

Provide game schedules to all parents as soon as they are available

Collect complete emergency medical forms prior to the first game of the season.

Fill out an accident report form in the event a player is injured and immediately notify the appropriate Athletic Director.

Coaches shall comply with the Double-Goal Coach guidelines to the best of their ability. The following actions have been identified by the Athletic Board as of nature that disciplinary action will be required.

1. Any coach ejected from a game because of unsportsmanship like conduct will be suspended for the next two games and may be subject to additional penalties.

2. Any coach who verbally abuses another person (for example, the use of words harmful to a player’s sense of self esteem, or words that are excessively critical of player’s or referee’s ability or efforts) may be suspended for the remainder of the season and may be disqualified from participation in the St. Cecilia Parish Athletic Program.

3. Any coach who physically abuses or threatens an official, player or other person will be immediately suspended for the remainder of the season, disqualified from further participation in the St. Cecilia Parish Athletic Program and will result in at least one year suspension from further CYO functions pursuant to CYO guidelines.

1. Treat opponents with respect; shake hands after contests.

2. Respect the judgement of officials and abide by the rules of the contest.

3. Accept seriously the responsibility of representing the school or parish by displaying positive behavior at all times.

4. Play in a positive manner, reflecting Christian values.

5. Treat teammates and coaches with respect during both practices and games.

6. St Cecilia practices and games take precedence over other sports activities.

7. Players shall respect, listen and learn from their coach.

1. Any player ejected from a game because of unsportsmanship like conduct will be suspended from the next game and may be subjected to additional penalties.

2. Any player who physically or verbally abuses another player, participant or official may be suspended from play for the remainder of the season and may be disqualified from participation in the St Cecilia Parish Athletic Program.

3. Any player who verbally abuses or harasses his teammates or coaches during practice or games shall be subject to loss of playing. Coaches will inform opposing coaches of disciplinary issue prior to game. If necessary the player can be limited to playing the CYO minimum of 1 quarter.

Parents can play an important role in letting a coach "coach" by adhering to the coach-parent partnership, acting as a team parent and as the team culture keeper. Parents are required to read and sign the PCA Parent Pledge prior to each season.

The Positive Coaching Alliance encourages parent to contribute to a Coach/Parent Partnership that can help the athlete have the best possible experience by doing the following:

"The coach has made a commitment that involves many, many hours of preparation beyond the hours spent at practice and games. He has earned the right to make decisions (even ones that don’t work out so well) with his commitment. Recognize his commitment. Try to remember this whenever something goes awry during the season."

"As soon as you know who your child’s coach is going to be, contact her to introduce yourself, and let her know you want to help your child have the best experience she can have this season. To the extent that you can do so, ask if there is any way you can help. By getting to know the coach early and establishing a positive relationship, it will be much easier to talk with her later if a problem arises."

"When the coach is doing something you like, let him know about it. Coaching is a difficult job, and most coaches only hear from parents when they want to complain about something. This will help fill the coach’s Emotional Tank and contribute to his doing a better job. It also makes it easier to raise problems later when you have shown support for the good he is doing. And just about every coach does a lot of things well. Take the time to look for them."

"If you think your child’s coach is not handling a situation well, do not tell that to the player. Rather, seek a meeting with the coach in which you can talk with her about it."

"You are not one of the coaches, so avoid giving your child instructions during the game. It can be confusing for a child to hear someone other than the coach yelling out instructions during a game. If you have an idea for a tactic, go to the coach and offer it to him. The let him decide whether he is going to use it or not. If he decides not to use it let it be. Getting to decide those things is one of the privileges he has earned by making the commitment to coach.

"Wait to talk to the coach about something you are upset about for at least 24 hours after a game. Emotions, both your and the coach’s are often so high after a contest that it’s much more productive if you discipline yourself to wait until a day goes by before contacting the coach about a problem. This will also give you time to think about what your goals are and what you want to say."

"Competitive sports are stressful to players, and the last thing they need is a critic at home. Be a tank filler for your child. Focus on the positive things she is doing, and leave the correcting of mistakes to the coach. Let her know you support her without reservation, regardless of how well she plays. But don’t stop there. Cheer for all of the players on the team. Tell each of them when you see them doing something well."

Organize team snacks.

Organize end of season team party

Each team is required to have a parent culture keeper. If a parent does not volunteer for the this role, one will be selected by the coach. "A Culture Keeper helps shape the culture of a youth sports team and/or organization. Culture is simply "the way we do things here." A positive youth sports culture is based on

Honoring the Game

Redefining what it means to be a "Winner," and

Filling Emotional Tanks.

The Culture Keeper's job is to spread the word about Positive Coaching to parents on the sidelines. Here's how you do it:

Become familiar with the three themes of Positive Coaching (Honoring the Game, Redefining Winner, and Filling the Emotional Tank). Ask the coach about anything you don't understand. In particular, memorize the elements of Honoring the Game (ROOTS) which includes respect for

Rules

Opponents

Officials

Teammates, and one's

Self.

Get to know other parents on the team at the beginning of the season. Talk with them about your role and the three themes early on and ask for their support on the sidelines during games. Make sure they have signed the PCA Parent Letter and ask if they have any questions about it. If they haven't, give them a copy. As the season progresses, continue to keep the idea of Honoring the Game alive with all the parents.

Carry a supply of "We Honor the Game Here" stickers and cards to give to parents.

If parents get upset about calls made by officials or act in any way that doesn't Honor the Game, gently remind them that this team is committed to Honoring the Game no matter what. We Honor the Game even if the official makes a bad call, even if the other team doesn't Honor the Game. This may also be a good time to hand them a sticker or card."

Each participant must complete and return the emergency medical release form prior to participation in the Athletic Program. The medical release form may allow emergency medical treatment on the participant if the parent is not available. Again, this form must be completed (signed by both parents or a legal guardian) before a player is allowed to participate in either a practice session or a game. The coach should keep a form for each player and carry them to all functions (games, practices, tournaments, etc.)

Parent shall attend a preseason parent meeting held by the coach. The meeting is mandatory and at that time the coach will review the PCA Parent Pledge. All parents are required to read and sign the pledge. Parent will also be asked to volunteer as team parent and team culture keeper.

1. "Always show respect for the other team and the officials. Encourage other parents to also Honor the Game. If a parent of a player on your team begins to berate an official, gently say to them, "hey, that’s not Honoring the Game. That’s not the way we do things here."

2. Remember that the players are children and are playing for their enjoyment, not yours.

3. Remain seated in spectator area during games.

4. Respect decisions made by contest officials. Do not at any time attempt to engage officials in discussion either during or after games. Any issues with game officiating shall be documented and provided to the appropriate athletic director for resolution. The spectator should not attempt to learn the referee’s name but indicate to the athletic director the game, location and issue in question.

5. Be a role model by positively supporting teams and by not shouting instruction or criticism(s) to the players, coaches or officials. Do not coach from the stands.

6. Make no derogatory comments or suggestions to players, coaches, and parents of the opposing team, officials or league administrators."

1. Participating teams and their coaches are responsible for the conduct of their spectators.

2. Any spectator/parent who displays poor sportsmanship may be removed from the facility by an official, team coach, a league official or the host gym person in charge.

3. Any spectator/parent who interferes with the conduct of a St. Cecilia’s activity may, at the discretion of the spectator’s parish, league, or the San Francisco Archdiocese, be barred from attendance at subsequent St Cecilia athletic events.

The Athletic Board wants parents and players to have a clear understanding of the criteria used at St Cecilia for the selection of athletic teams in grades 3 through 8

Coaches at each grade level along with appropriate Athletic Director and an objective observers appointed by the athletic board must work together to assure fair and unbiased selection of players to allow each St Cecilia athletic team as such grade level to compete at its designated level of competition.

The appropriate Athletic Director and the athletic board appointed objective observers shall assure that all participants and all coaches participate in player selection activities. The Athletic Director shall oversee the player selection process; athletic directors, coaches and objective observers shall rate each player; the athletic director will have the final say in player selection and has the authority to over rule a coaches player selection; team roster for each of these teams at a particular grade level must be submitted to the respective Athletic Director for final approval;

Participants and their parents will be responsible for informing the appropriate Athletic Director, if necessary, of any potential problems or other concerns prior to the selection of the teams;

If a player misses tryouts the appropriate Athletic Director will designate which team to assign the player. The Athletic Director will receive input from coaches at that grade level but the final decision will be the athletic directors.

If parent has an issue with his or her child’s playing for a specific coach this issue must be explained in writing a week before team selection. The athletic director will evaluate the issue and will make a final determination if the issue is valid. No movement of players between team will be allowed after tryouts. If a players is unwilling to play for an assigned coach and did not indicate their was an issue before tryouts the player will either have to play for that coach or sit out a season.

CYO guidelines indicate that rosters are set as soon as they are submitted to CYO. St Cecilia athletic policy is that team rosters are final at the completion of tryouts except for the case where a player has missed tryouts. Petitioning CYO directly for a roster change without the approval of the St Cecilia athletic board, appropriate athletic director and pastor will not be allowed.

1. In grade levels 3 and 4 the primary emphasis will be placed on the physical and mental development and education of each athlete, while introducing the athlete to the competitive nature of athletics.

2. In grade 3 and 4, players will be rated during tryouts by the coaches, objective observers and athletic director on a number of drills, which highlight skill and team play.

3. In grade 3, teams will be selected to be as balanced as possible. The appropriate athletic director will assign teams to upper and lower divisions based on the experience of the coaches.

4. In grade 4 for girl’s volleyball and basketball and boy’s basketball the teams will be as balanced as possible except for the team to be placed in the top league. Athletic Directors will adjust player placement according to team league placement. This is to compensate for the fact that most schools create a top team in the 4^th grade.

In grade level 5 a top team will be selected for the first time.

2. In grades 5 through 8 players will be rated by the coaches, objective observers and athletic directors based on performance during tryouts. During tryouts players shall be exposed to a number of drills and simulated game situations to allow an accurate assessment of a player’s ability to be determined.

3. In basketball and volleyball CYO often places the first and second St Cecilia teams in leagues composed of all top teams. In this instance the athletic director will adjust team rosters to allow teams to be competitive.

4. Players selected for the top team must be fully committed to attend all practices and games.

5. Coaches shall select players with the full intent of playing them in accordance with the player participation guidelines. All players who are good enough to make the their respective team deserve to be given the opportunity during the regular season to develop along with their teammates

 

1. Coaches shall select players with the full intent of playing them. All players who are good enough to make their assigned team deserve to be given the opportunity during the regular season and playoffs to develop along with their teammates.

2. Players who are suspended from school shall not be eligible to participate in practice or games until their suspension has been served.

Players who have missed school due to illnesses may not attend either a practice or game on the same day. Players who are ill on Friday may attend and participate in a game over the weekend if their illness permits.

Players who miss practice and games on a regular basis, which is not due to illness or injury, shall have their playing time reduced to the degree, which they miss, but not less than the CYO minimum. For instance a player who misses one practice a week could see their playing time cut in half relative to other players. Players who miss both practices would play the minimum. Players who miss games and practices on a continuing basis can have their playing time suspended but only after the coach has contacted the appropriate athletic director and received their approval.

1. The St. Cecilia Athletic Program recognizes that for grade levels 3 and 4 the primary emphasis is the physical and mental development and education of each student-athlete while introducing the student-athletes to the competitive nature of athletics.

2. In support of this goal for player development every coach will strive to divide playing time equally between all players.

1. In grade level 5 and 6 the primary emphasis will still be placed on the physical and mental development and education of each athlete, while selecting top teams.

2. In support of this goal for player development every coach will strive to play all players as a minimum half of the game.

1. For grade levels 7 and 8 a greater emphasis is to be placed on the competitive nature of athletics (to prepare to compete on high school athletic teams) while continuing to improve the physical and mental development and education of each of our student –athletes.

2. Inline with this emphasis on the competitive nature of athletics players must earn their playing time based on their performance in practice and games. CYO minimum rules for participation shall apply for grades 7 and 8.

The parish shall enforce the above codes of conduct and guidelines. Complaints regarding violations of the code of conduct and guidelines shall be first brought to the attention of the Athletic Directors. Coaches, participants or spectators may be placed on probation or suspended from CYO/St. Cecilia athletic activities for their actions. The Athletic Director will review and investigation all violations of the Codes of Conduct and guidelines and will enforce the penalties stated in the coaches, parents and players sections.

If a disciplinary issue occurs that does not fall within the present guidelines, the Athletic Director will refer the issue to the Athletic Board for policy clarification. After the Athletic Board has clarified the athletic policy, the Athletic Director will then inform the coach/player/spectator of the policy clarification. If the coach/parent/spectator does not agree with the policy clarification he/she can request from the Athletic Board Chair an opportunity to address the full board on the subject matter. The Athletic Board will at that time evaluate whether their initial policy decision was correct and any decision from that time forward will be considered to be final and not subject to further appeal.

Guidelines for grievance procedures are stated in the Grievance Procedure section and should be followed accordingly.

All team selections and player placement are final. Special consideration for team placement must be made at least a day before tryouts and will be reviewed on a case by case basis by the athletic director.

Any parent with a coaching grievance shall first observe the "Cooling Off Period" spelled out in the Coach-Parent Partnership section of this handbook. If any person with a grievance is in any way uncertain of the outcome of a direct conversation with either a coach or parent they should consult with the appropriate athletic director. The best course of action still might be to have a direct conversation with the coach or parent, but the athletic director can advice the aggrieved party on any rules governing the situation and will make a recommendation on the best course of action.

The athletic director will evaluate all grievances and discuss the situation with the parties involved and will present to all parties his/her solution based on St Cecilia Athletic Guide and/or CYO guidelines. If there is a difference between the St Cecilia Athletic Guide and the CYO guidelines, the St Cecilia Athletic Guide will take precedence. Any decision the athletic director makes during the review of the grievance will be final.

The athletic director can request at his or her discretion the help of the athletic board in resolving a grievance issue, which involves issues not presently covered by the handbook and/or CYO guidelines. In that case the Chair of the Athletic Board should be contacted immediately. The athletic board chair will immediately notify the other members of the athletic board and either add the grievance to the next scheduled athletic board meeting agenda or call an emergency meeting. The Athletic Director will then brief the full athletic board at the next athletic board meeting. During the athletic board meeting the board will review the grievance and will determine a solution for the grievance, which will be decided by a simple majority vote of all of the board members that are present. Any parties involved in the grievance can request to present their side of the grievance at the athletic board meeting as long as they notify the athletic board chair ahead of time so that they can be added to the meeting agenda. If a special emergency meeting is called the Athletic Director will be responsible for informing all interested parties of the time and date of the meeting.

The Pastor and/or Principal can intervene in the grievance process at any time and any ruling they make will be final. All guidelines in the athletic guidebook will be strictly adhered to.

Players who attend one of the parochial elementary schools and play for a parochial school sponsored team are covered by the parochial school secondary insurance policy for their interscholastic sports participation. If a participant is from outside the Parish, the secondary insurance should be purchased from the appropriate Athletic Director before participation in the sport. The need for a secondary insurance claim form should be directed by the parent to the coach. Each coach is responsible for the completion of the claim form, which is available in the first aid manual. The claim form should then be directed to the appropriate Athletic Director and handled by the elementary school of the participant. See Appendix A for insurance coverage information.

All preseason practices shall be approved by the appropriate Athletic Director. Any injuries that occur during a preseason practice that was not approved by Athletic Director might not be covered by the Parochial School Insurance Policy. In some instances coaches could be held liable for unapproved practices.

Each coach will be given a first aid manual at the beginning of each season. The manual will contain the following forms which are to be completed at the appropriate times as set forth in the guidebook;

Player roster to be completed before participation

Medical Release Form for each player to be completed before participation;

Accident Report forms to be completed immediately following an injury;

Insurance report to be complete immediately following an injury;

Insurance accident form if insurance claim will be filed.

See back of the handbookfor an example of these forms.

If a player is injured the following procedures should be followed:

Administer first aid according to American Red Cross First Aid procedures;

Make sure you wear safety gloves when administering first aid;

Fill out an accident report; make two copies keeping one for your records and submitting the second copy to the appropriate Athletic Director;

If the injured athlete requires secondary insurance coverage, fill our one copy of the insurance form; make two copies of the insurance report; give one copy to the parent, keep one copy for your records and give the original to the appropriate Athletic Director.

Archdiocese policy suggests that whenever possible, coaches should have parents arrange for the transportation of their own children.

The St Cecilia Athletic Program provides each player with a uniform for each sport. These uniforms are the property of the Athletic Program. Each player is responsible for the upkeep of his/her uniform.

Washing Instructions:

Uniforms should always be washed in cold water

Hang out uniforms to dry.

Never place uniforms in the dryer as this fades the colors and melts printed material.

Distribution of uniforms will take place on specific days prior to the start of each season. The Athletic Directors will notify the coaches and parents of the date for distribution. Records will be kept for each athlete so that when they are returned, proper credit is given to each athlete. If a uniform is damaged or lost, the athlete will receive a bill for purchase of a replacement. An athlete will not be issued a uniform for the next sport until the previous sport uniform is returned.

The Athletic Director is responsible for the purchase, inventory, maintenance and storage of all equipment. Equipment requests should be submitted to the Athletic Board in May for consideration in the preparation of the following years budget.

Equipment will be issued at the coaches meeting prior to the start of each sport season. Coaches are responsible for the return of all equipment. Coaches should also note the condition of the returned equipment in order to assist the Athletic Director with the inventory and condition of the equipment.

St Cecilia’s Athletic Program serves nearly 350 children. The cost per child is approximately $200 per year. The fees charges to each family do not cover the costs to run the entire Athletic Program. The Athletic Program is funded from participation fees, grant requests and fund-raising activities; the sum of which generally results in a budget deficit. The participation fee will be reassessed annually as cost rise due to inflation or expansion of the Athletic Program.

Parent support of the fund-raising activities is imperative for the continued operation and success of the Athletic Program. The fall gift-wrap sale and the jog-a-thon are our major activities funding over 50% of the budget for the Athletic Program.

The St. Cecilia’ s Athletic Program fee assessed to individual players is based on league and Archdiocese costs, as well as costs for practice facilities, uniforms, equipment costs and participation awards.

Sports seasons are played in accordance with the annual CYO Sports Calendar as published by the CYO Office. The CYO sport calendar includes dates for the beginning and ending of the league play and playoff dates for each sport during the fall, winter and spring seasons. Sport seasons may change periodically. Questions by a coach or parent regarding the schedule should be addressed to the Athletic Directors.

In addition to these sports, a Cross Country meet is held in the fall and a Track and Field meet is conducted in the spring. These meets are open to girl/boy athletes in the third through eighth grade.

Schedules are distributed to the Athletic Directors when CYO has completed the girls and boys sport calendars. Schedules are usually ready for distribution at the first coaches meeting held at the beginning of each sport season. Requests for schedule changes must be made by the coach in advance to the appropriate Athletic Director. Each coach is responsible for distributing their schedule to team participants and parents.

General Rule: All players must attend either St. Cecilia School or be registered and active in the parish and attend CCD in order to be eligible to participate in the Athletic Program. Any exceptions to this general rule will be decided on a case-by-case basis by a vote of the Athletic Board.

Practice times and sites will be determined by the Athletic Directors and communicated to the coaches. Consideration will be given to the younger participants in the scheduling of practice times. Coaches should submit time and date preferences to the appropriate Athletic Directors in advance. Once practice times have been set by the coach and Athletic Director any future changes must be approved by the appropriate Athletic Director.

A sport award assembly is held to recognize the students who compete in CYO Athletics. Parents and students will be notified of the date and time on the school calendar. A school day assembly honors the 3^rd and 6^th grade student athletes. An evening presentation recognizes the 7^th and 8^th grade student-athletes. Student athletes earn points for each sport in which they participate during the year. The following is the breakdown of the points

Grade Points per Sport Possible Total

3 1 3

4 1 3

5 1 3

6 2 6

7 3 9

8 3 9

An athlete who earns 9 points will be awarded a block. An athlete who earns 15 points will receive a block and a star. An athlete who earns 21 points will receive a block and two starts. A 27-point total will be worth a block and three stars. The blocks and stars will be awarded instead of trophies and medals. The 3^rd and 4^th grade athletes will also receive participation certificates.

An athlete of the year award will be given to the most outstanding girl and boy eighth grade athlete.

The criteria for selection includes; the athlete must play in at least two sports their eight grade year and demonstrate skilled athletic ability, leadership and sportsmanship.

The selection of the athletes of the year award will be decided in the following manner:

1 The eighth grade coaches will each nominate an athlete; their vote will be given a 33.3% weighting towards selection.

The eighth grade boys and girls will nominate an athlete stating reasons why this athlete should be considered; the student vote will be given a 33.3% weighting towards selection.

The appropriate Athletic Directors will nominate an athlete, their nomination will be given a 33.3% weighting towards selection of the most outstanding athlete.

The student-athlete with the most votes as decided by the coaches, students, and Athletic Directors, will be awarded the most outstanding athlete award at the sports award assembly.

The coaches’ award will be given to the girl and boy eighth grade athlete from each individual eighth grade team who best demonstrates the following traits. For instance if there are four boy’s basketball teams their will be four award winners, one from each team.

1. Inspires teammates and coach by their hard work and effort in practice and games.

2. Is very coachable. Demonstrated by their ability to listen attentively during practice and games and then put the skills taught them to use in game situations.

3. Exceptional team player who creates opportunities for themselves and his or her teammates.

Award winners from each team shall be selected by their coaches.

Each year St Cecilia school parents shall nominate coaches who best demonstrate the "Double-Goal" coaching philosophy. The Athletic Board will select one girls and one boys coach to receive the award. Winner will be notified at the annual coaches dinner.

The coaching evaluations will be accomplished through questionnaires submitted to the evaluation committee, which is comprised of members of the Athletic Board. These questionnaires will be constructive and instructive and used to identify strengths and weaknesses. All questionnaires shall be treated as confidential. A member of the athletic board shall summarize the surveys. A copy of the survey summary will be provided to the Athletic Directors to be reviewed with the applicable coaches.

The Athletic Board will attempt to schedule annual parent informational meeting regarding the St Cecilia Parish Athletic Program. The objective of this meeting include the following:

To enable the parents to support their children in a manner positive for the child

2 To introduce parents to the goals and objective of the St Cecilia Parish Athletic Program coaching philosophy, team rules, game and practice procedures, and allocation of playing time.

3 To ask for help from parents in supporting the teams in various tasks.

4. To provide an avenue for feedback and communication with parents.

To discuss safety and medical considerations.

To review with new parents the fundamental of the Positive Coaching Alliance.

The CYO Bylaws contain the official rules for the CYO program. Every coach and athletic director should have a current copy of the CYO Bylaws. A parent may obtain a copy of the bylaws upon request from the athletic director.

The Arch Diocesan CYO Advisory Board is composed of representatives from the councils and at large members. It advises the CYO Office in matters regarding the overall Archdioceses programs.

In CYO programs, emphasis rests not on the number of games won or lost, but on participant’s attitude in victory or defeat. Learning how to lose is just as important as learning how to win. Learning how to win graciously is more important than winning itself. Principles of fair play and sportsmanship must govern every game.

CYO programs serve the needs of all youth. They enable the gifted to excel and the less gifted to participate and improve. "Star" athletes and teams do not receive exclusive attention.

Ultimate responsibility for the success of CYO programs lies with the volunteer adult participant. All volunteers and parents involved in the CYO program must remember that the program exists for the Christian growth of young people.

Prayer – God is always present in our lives, even during play! All games, practices and CYO activities should begin with prayer

Sportsmanship – The CYO program must reflect Christian attitudes and values with CYO coaches emphasizing good sportsmanship. Taunting, baiting and rough play will not be tolerated. Coaches should set sportsmanship goals with their teams, discussing proper conduct. Coaches and their teams should shake hands with the other team after each contest. Coaches and players should never shout instructions or criticisms or show disrespect to the officials. Coaches who have concerns about an official may write comments on the reverse of the score sheet following a game or contact their athletic director.

3 All Play Rule – The all play rule guarantee each child a minimum amount of playing time. In addition, in each game, each child shall play the minimum time in each contest. Athletic Directors shall monitor their program and coaches for compliance. Repeated violation shall be a breach of sportsmanship. (CYO Bylaws). Coaches, under the supervision of their Athletic Director, should strive to be certain that all players receive playing time beyond the minimum.

4. Keep CYO Fun – CYO is not a spectator sport for the benefit of coaches and parents. Good coaches build self-esteem, not destroy it. Winning must not be over emphasized; emphasis must be on skills and social aspects of sports. Parents must be supportive of their children without placing undue pressure on them to succeed. Spectators should cheer positively at games for both teams.

 

 

Coach Evaluation Questionnaire--For PARENTS

Please help us evaluate how well we did this season by telling us about your child's coach. Our organization is committed to Positive Coaching Alliance ideals. We expect our coaches to be "Double-Goal Coaches" who strive to win and to help players learn lessons that will help them be successful in life. A Positive Coach

• Honors the Game by showing respect for the Rules, Opponents, Officials, Teammates and one's Self.

• Redefines "Winner" in terms of Mastery as well as the scoreboard by emphasizing effort, learning and improvement, and rebounding from mistakes rather than fearing them. This is the "ELM Tree of Mastery" (Effort, Learning, Mistakes OK).

• Fills "Emotional Tanks" via positive encouragement so players can play their best.

 

1) Obeyed the rules 1 2 3 4 5 6 7

2) Showed respect for officials 1 2 3 4 5 6 7

3) Treated all players with respect 1 2 3 4 5 6 7

4) Treated opponents with respect 1 2 3 4 5 6 7

5) Rewarded effort, not just results 1 2 3 4 5 6 7

6) Helped players learn and improve 1 2 3 4 5 6 7

in the sport

7) Helped players bounce back 1 2 3 4 5 6 7

from mistakes

8) Used positive reinforcement 1 2 3 4 5 6 7

9) Encouraged players to do their best 1 2 3 4 5 6 7

10) Made the sport fun for my child 1 2 3 4 5 6 7

11) Listened to players 1 2 3 4 5 6 7

12) Would you like your child to have this coach again? Yes No

Please return this questionnaire to ________________________ by______________.

Feel free to use the back for comments.

 

 

Please help us evaluate how well we did this season by telling us about your coach. We want our coaches to be "Double-Goal Coaches" who strive to win and to help players learn lessons that will help them be successful in life. A Positive Coach

• Honors the Game by showing respect for the Rules, Opponents, Officials,

Teammates and one's Self.

• Redefines "Winner" in terms of Mastery as well as the scoreboard by emphasizing effort, learning and improvement, and rebounding from mistakes rather than fearing them. This is the "ELM Tree of Mastery" (Effort, Learning, Mistakes OK).

• Fills "Emotional Tanks" via positive encouragement so players can play their best.

1) Obeyed the rules 1 2 3 4 5 6 7

2) Showed respect for officials 1 2 3 4 5 6 7

3) Treated all players with respect 1 2 3 4 5 6 7

4) Treated opponents with respect 1 2 3 4 5 6 7

5) Rewarded effort, not just results 1 2 3 4 5 6 7

6) Helped players learn and improve 1 2 3 4 5 6 7

in the sport

7) Helped players bounce back 1 2 3 4 5 6 7

from mistakes

8) Used positive reinforcement 1 2 3 4 5 6 7

9) Encouraged players to do their best 1 2 3 4 5 6 7

10) Made the sport fun for me 1 2 3 4 5 6 7

11) Listened to players 1 2 3 4 5 6 7

12) Would you like to play for this coach again? Yes No

Please return this questionnaire to ________________________ by__________.

Feel free to use the back for comments.

 

Please read, initial each item, sign and return to the coach or appropriate official.

1. I pledge to get my child to practice and games on time. I understand that it can be embarrassing for my child to be late and that I may be putting him/her at risk by not providing adequate time for warm up. I will be on time to pick up my child from all games and practices. This shows respect for the coach, and it tells my child that he or she is my top priority. _________

2. I pledge to use positive encouragement to fill my child's Emotional Tank because athletes do their best when their "Emotional Tank" is full. I understand that fewer than 1% of youth sports participants receive college scholarships and that the top three reasons kids play sports are

to have fun,

to make new friends, and

to learn new skills. I understand that the game is for the players, and I will keep sports in the proper perspective. _________

3. I pledge to reinforce the ELM Tree of Mastery with my child (E for Effort, L for Learning and M for bouncing back from Mistakes). Winners are people, who make maximum effort, continue to learn and improve, and do not let mistakes, or fear of making mistakes, stop them. I understand that mistakes are an inevitable part of any game and that people learn from their mistakes. I understand that children are born with different abilities and that the true measure is not how my child compares to others but how he/she is doing in comparison to his/her best self. ________

4. I pledge to "Honor the Game." I understand the importance of setting a good example for my child. No matter what others may do, I will show respect for all involved in the game including coaches, players, opponents, opposing fans, and officials. I understand that officials make mistakes. If the official makes a "bad" call against my team, I will Honor the Game and be silent! ________

5. I pledge to refrain from yelling out instructions to my child. I understand that this is the coach's job. I understand that games are chaotic times for children trying to deal with fast-paced action and respond to opponents, teammates and coaches. I will limit my comments during the game to encouraging my child and other players for both teams. ________

6. I pledge to refrain from making negative comments about my child's coach in my child's presence. I understand that this plants a negative seed in my child's head that can negatively influence my child's motivation and overall experience. _________

I will honor the PCA Parent Pledge in my words and actions.

____________________________ ____________________________

Parent’s Signature Print Child's Name

 

Nomination Form

Name of Coach being nominated: _____________________________________________

Reason(s) for your nomination (be as specific as you can about what this coach has done to deserve this award). Use the back if you need more room:

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

The characteristics we’d like you to consider in nominating coaches include:

1) Models and teaches the concept of Honoring the Game which gets to the ROOTS of positive play: respect for the Rules Opponents, Officials, Teammates, and one’s Self.

Helps players redefine what it means to be a "Winner" in terms of Mastery and not just the scoreboard, by rewarding effort as well as results, helping players set goals and measure their progress toward them, and developing a team "Mistake Ritual" like "Flushing Mistakes" to help players quickly rebound from mistakes.

Fills players’ Emotional Tanks by using positive motivation and encouragement, achieving a 5:1 "Magic Ratio" of positive reinforcement to criticisms, making practices and games fun, and using "Kid-Friendly Criticism to help players improve

Your Name: ______________________________________________

Please return this form to the St. Cecilia’s Athletic Department

 

To: All Coaches Date:

From:

Re: What We Expect of You

You are the most important person in our organization. You determine the kind of experience our athletes have with sports. We are committed to the principles of Positive Coaching. We expect our coaches to be "Double-Goal Coaches" who want to win and help players learn "life lessons" and positive character traits from sports. The following is what we expect from you during the coming the season.

1. Model and teach your players to Honor the Game. Teach the elements of ROOTS--Respect for: Rules, Opponents, Officials, Teammates, and one's Self.

• Appoint a parent to be "Culture Keeper" for the team.

• Share with your players' parents your desire for them to Honor the Game.

• Drill Honoring the Game in practice.

• Seize teachable moments to talk with players about Honoring the Game.

2. Help players Redefine what it means to be a "Winner" in terms of Mastery, not just the Scoreboard:

• Teach players the ELM Tree of Mastery (Effort, Learning, and bouncing back from Mistakes).

• Use a "Team Mistake Ritual" (like "Flushing Mistakes) to help players quickly rebound from mistakes.

• Reward effort, not just good outcomes. Look to recognize players for unsuccessful effort.

• Encourage players to set "Effort Goals" that are tied to how hard they try.

• Use Targeted Symbolic Rewards to reinforce effort and team play.

3. Fill your players' Emotional Tanks.

• Use encouragement and positive reinforcement as your primary method of motivating.

• Strive to achieve the 5:1 "Magic Ratio" of 5 positive reinforcements to each criticism/correction.

• Schedule "fun activities" for practices, so players will enjoy our sport.

• Use the "Buddy System" to teach players to fill each other's Emotional Tanks.

• Develop "player coaches" by asking for player input and asking rather than telling them what to do

• Learn to give "Kid-Friendly Criticism" so players will be able to hear it. Criticize in private, "Ask Permission," use the Criticism Sandwich, avoid giving criticism in non-teachable moments.

4. Have Conversations during Team Meetings with your players at every practice and every game.

• Review Honoring the Game, the ELM Tree and the Emotional Tank throughout the season.

• Remind players about these three concepts before and after every game.

• Ask questions and encourage players to speak and contribute during team meetings.

• Use the Winner's Circle after a game to reinforce the positive things players did.

At the end of the season we will survey your players and their parents to give you feedback on how you did at implementing these Positive Coaching principles during the season. We will share the results with you. Thank you for all your time and effort!

If you have any questions, contact me at _______________________.

 

Coaching Application Form

Name

Address

Phone Number

Oldest Child’s Name

Please provide the following information:

Previous Coaching Experience

 

 

Coaching Clinics Attended

 

Reason for coaching

 

 

Have you attended the Positive Coaching Alliance – Coaching Clinic

(circle one) Yes No

Have you been fingerprinted by the Department of Justice, Department

Of Social Services (circle one) Yes No

Applicants signature and date

 

St Cecilia Athletics Parent/Medical Release Form

Team Coach

Coach’s Address Phone

Asst Coach Asst Coach Phone

This authorization is effective only during the St Cecilia